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About the Role

The Senior Administrative Assistant provides high-quality administrative support to multiple senior leaders and their teams, ensuring efficient day-to-day operations and effective coordination of priorities and schedules. This position plays a key role in managing complex calendars, coordinating meetings, and supporting administrative workflows that enable leaders and teams to operate at a high level.

Responsibilities

• Proactively manage and optimize complex calendars, prioritizing meetings and resolving conflicts
• Manage executive and team/department calendars
• Coordinate and execute a high volume of meetings across multiple stakeholders and time zones, including scheduling, logistics, preparation, and onsite execution
• Develop and distribute agendas and pre-read materials
• Assist in preparing and formatting presentations, reports, and meeting materials
• Attend meetings to capture notes, document decisions, and track action items
• Prepare, submit, and track expense reports in a timely and accurate manner
• Coordinate travel arrangements, including itineraries and logistics
• Plan and coordinate team off-sites, departmental events, and regional meetings
• Maintain organized digital and physical filing systems in compliance with company standards
• Partner with administrative team members to ensure seamless support and cross-coverage, including front desk support
• Serve as a professional point of contact for internal and external stakeholders
• Communicate with clarity, professionalism, and a high level of responsiveness
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information
• Adapt to and leverage evolving technologies, including enterprise AI tools

Requirements

• 3–5+ years of administrative experience supporting multiple leaders
• Experience in real estate, private equity, professional services, or a related industry is preferred
• Proven ability to proactively manage calendars, meetings, and administrative workflows
• Experience supporting meeting logistics, including agenda preparation, note-taking, and action item tracking
• Experience with expense management and scheduling tools (e.g., Concur, Zoom, MS Teams)
• Notary Public preferred; may be required to obtain upon hire
• Deep intellectual curiosity and the desire to apply excellent skills to drive value and help create a cohesive team environment within the office
• Values relationships – thrives in a collaborative team setting as well as working independently
• Demonstrates impeccable integrity and dependable judgment
• Applicants must be authorized to work in the U.S.A.

Skills

• Exceptional organizational and time management skills
• Advanced proficiency in Excel and the Microsoft Office Suite (Outlook, Word, PowerPoint)
• Experience with Canva or similar design tools a plus
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Ability to work effectively in a team-oriented administrative model and provide cross-coverage as needed

Location

• San Francisco, CA

Work Type

• Full-time
• Non-exempt (hourly)

Experience Level

• Senior

Education Level

• Bachelor’s degree preferred

Salary/Compensations

• $105,000 to $115,000 Base

Benefits

• Competitive compensation
• Comprehensive benefits package

About the Company

• Carmel Partners is one of the nation’s leading specialists in real estate investment management, with expertise in the investment, development, and construction of multi-family real estate.
• At Carmel, we don’t just invest in buildings, we invest in careers.
• Carmel Partners' mission is to create exceptional multifamily communities that enrich lives and neighborhoods.
• Founded in 1996, Carmel is one of the nation’s leading specialists in real estate investment management, focusing on U.S. multifamily development and construction, renovation, and debt investments.
• Through its vertically integrated platform, Carmel seeks to achieve superior risk-adjusted returns across market cycles by investing in relatively supply-constrained, high-barrier-to-entry markets in the United States.

Equal Opportunity

• We’re committed to assembling diverse teams with exceptional talent, and we strongly encourage individuals from a wide range of backgrounds to apply.
• We are committed to equitable hiring and promotion practices.
• We lead with integrity and believe in building a diverse and inclusive workplace, rooted in a culture of mutual respect.
• By welcoming varied backgrounds, perspectives, and ideas, we cultivate engagement and a sense of belonging that creates community within, so Carmel can build communities that thrive.
• Carmel Partners is an Equal Opportunity Employer, committed to providing employees with a work environment free of discrimination and harassment.
• Employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, gender, gender identity, gender expression, sexual orientation, pregnancy and reproductive decisions, family or parental status, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.