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About the Role

The Heising-Simons Foundation's Climate & Clean Energy program seeks a Program Associate to project-manage and support its grantmaking. This role offers a unique opportunity to develop knowledge and skills in grantmaking and climate policy by working closely with subject-matter experts and engaging directly with grantee organizations.

Responsibilities

• Provide grants administration support.
• Represent the Foundation as the primary point of contact for grantees and grantseekers.
• Work with Grants Management to develop and implement workable solutions and advise Program Officers and Directors on grant structuring.
• Interpret and implement the Foundation’s grantmaking and contracting policies, procedures, and deadlines.
• Ensure that the program’s grantmaking budget is continuously up-to-date.
• Ensure team members and grantees are aware of upcoming deadlines by tracking grant start and end dates, due dates for deliverables and reports, and changes to grant timelines and scopes of work.
• Maintain grant files and the grants database throughout the grant life cycle.
• Conduct research to inform the due diligence process and grantmaking decisions by analyzing prospective grantee organizations.
• Provide project management and administrative support for the Deputy Director and Program Officers.
• Manage meeting requests and logistical arrangements, and maintain contact records, files, and other organizational information.
• Plan, monitor, and advise Deputy Director and Program Officers on assigned grantmaking workflows, budgets, and deadlines.
• Draft and finalize materials, including grant summaries, memos, spreadsheets, and presentations.
• Prepare contracts, monitor expenditures, and submit invoices and expenses to the Director of Finance for payment.
• Lead or assist in planning and managing logistics for and attend meetings with grantees, convenings, site visits, team building, and other external events hosted by the team.
• Plan team processes, prepare team agendas, take notes, and track decisions and next steps.
• Support and contribute to strategy development, learning, and evaluation.
• Represent the Foundation and communicate the program’s strategy and grantmaking guidelines to a variety of stakeholders.
• Conduct research, analyze data, and prepare presentations and reports to inform Program Officer, Program Director, and board decisions.
• Develop and implement project plans and timelines for strategy development, learning, and evaluation activities.
• Assess current research, policy changes, and trends in the program’s area of focus and in philanthropy.
• Contribute to a positive, inclusive, and dynamic organizational culture.
• Participate in Foundation-wide activities, such as cross-program collaboration, committees, internal culture-building, training, and strategic planning.
• Help the Foundation maintain sustainable office practices, including tracking and offsetting greenhouse gas emissions.
• Provide regular feedback to supervisor and colleagues.
• Train new colleagues.

Requirements

• Relevant experience or demonstrated interest in climate, clean energy, or environmental sectors.
• 2+ years’ experience providing administrative support to a high-performing team.
• Demonstrated ability to plan, prioritize, and manage multiple competing deadlines while maintaining high-quality work, both independently and in collaboration with others.
• Proactive, solutions-oriented mindset with eagerness to learn, take initiative, and adapt to changing needs.
• Strong written, interpersonal communication, and logistics management skills.
• Proficient in all Microsoft Office applications.
• Experience with databases, preferably Salesforce, and desire to learn new tools.
• Excellent attention to detail and follow-through.
• Flexible and willing to assist others when needed.
• A collaborative team player who brings curiosity, humor, and integrity.
• Contributes to a strong sense of community, culture, and shared purpose.

Skills

• Grantmaking
• Climate policy
• Project management
• Administrative support
• Grants administration
• Database management
• Salesforce
• Microsoft Office Suite
• Written communication
• Interpersonal communication
• Logistics management
• Research
• Data analysis
• Strategy development
• Learning and evaluation
• Policy assessment
• Trend analysis
• Collaboration
• Attention to detail
• Problem-solving

Location

• San Francisco, California

Work Type

• Full-time
• Hybrid

Experience Level

• 2+ years of experience

Salary/Compensations

• $90,000 to $108,000 per year

Benefits

• Employer-paid medical, dental, and vision insurance for employees and dependents
• Flexible spending account (FSA) for medical and childcare expenses
• 401(k) plan with an employer match of up to 16%
• 3 weeks of vacation per year
• Paid time off for sick, personal reasons, and holidays

About the Company

• The Heising-Simons Foundation is a family foundation based in San Francisco, California.
• The Foundation works with its many partners to advance sustainable solutions in climate and clean energy, enable groundbreaking science research, enhance the education of our youngest learners, and support human rights for all people.
• The Foundation’s work is guided by the values of humility, courage, justice, opportunity, sustainability, innovation, relationships, and integrity.
• The goal of the Climate and Clean Energy (CCE) program is to protect people and the planet from the worst impacts of climate change by cutting pollution and accelerating the transition to a clean energy future.
• The Foundation’s grantmaking supports organizations that help advance government policies to spur large-scale progress in curbing climate pollution, and to ensure that a low-carbon future is a prosperous one for the most vulnerable communities.

Equal Opportunity

• The Foundation is an equal opportunity employer and welcomes a diverse pool of applicants.
• Foundation policy prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, military service, legally protected medical condition, reproductive health decisions, or any other consideration made unlawful by federal, state, or local laws.
• Reasonable accommodation will be made so that qualified applicants with disabilities may participate in the application process.
• Our success depends on our ability to build teams that include people with diverse experiences and expertise, who can challenge each other’s assumptions with new viewpoints and bring different perspectives to the team.
• We encourage women, people of color, formerly incarcerated individuals, immigrants, LGBTQ+ individuals, people with disabilities, and others with diverse perspectives and experiences to apply.