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About the Role

The Public Theater is seeking a part-time Production Office Assistant to provide administrative, financial, and logistical support for production activity across the organization. This role is based in the Production Administration Office and requires a dedicated individual for a fast-paced environment.

Responsibilities

• Enter and maintain data in the Concur financial tracking system.
• Cross-track purchase orders from the Production PO system into the company’s general ledger.
• Assist with building and maintaining schedules on the crew booking platform (Lasso).
• Support Airtable functionality.
• Track, onboard, and process payment for Designers, Assistant Designers, and applicable unions.
• File new-hire paperwork for Designers and Assistant Designers, submit payments and payment reports to USA829, and track Assistant Designer hours, reporting updates to Production Management.
• Maintain and update the designer agreement template.
• Liaise with Finance to reconcile payments and resolve discrepancies related to designers.
• Maintain and update designer documents, contacts, and agreements in the Production Admin SharePoint.
• Book designer travel as needed.
• Retrieve and sort mail, including pulling invoices for the Production Administration Office.
• Collect and edit Playbill information and coordinate with Press to ensure production credits are accurately reflected in programs.
• Work with the Senior Production Manager to confirm designer billing.
• Run errands as needed, including ordering or picking up meals.
• Process vendor ticket requests as needed.

Requirements

• One year of administrative office experience or comparable experience.
• Understanding of The Public Theater’s mission, strategies, and programming.
• Commitment to cultural transformation and antiracism in the work and the workplace.
• Ability to respond to changing circumstances quickly and with a positive attitude.
• Strong analytical thinking, problem-solving, and attention to detail.
• Excellent communication and organizational skills.

Skills

• Working knowledge of Microsoft Office Suite
• Concur
• Airtable
• Lasso

Location

• New York, NY

Work Type

• Part-time
• Hourly

Experience Level

• Entry Level

Salary/Compensations

• $24.93 per hour

About the Company

• The Public Theater is committed to creating a diverse and inclusive environment.

Equal Opportunity

• The Public is committed to being an equal opportunity employer.
• Applicants from populations underrepresented in the theater field are strongly encouraged to apply.
• All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.