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About the Role

The High School Registrar supports school operations with a primary focus on student enrollment, transcript preparation, and maintenance of student files.

Responsibilities

• Oversee student information systems focusing on school records, databases, scheduling, grade books, credits, graduation plans, report cards, and transcripts in coordination with the High School Leadership team.
• Coordinate with school teams and vendors to ensure accurate and timely production and distribution of report cards, data sheets, progress reports, and transcripts.
• Maintain confidential student information and records in compliance with policies, procedures, legal guidelines, and regulations.
• Lead student record responsibilities for subpoenas related to student attendance and legal documents.
• Handle student record requests in a timely manner, collaborating with the school's Social Worker and outside agencies.
• Ensure student information records are accurately updated, confidential, secure, and current by reviewing data verification reports.
• Organize and administer student records, including grades, attendance, transfer, and immunization records.
• Exhibit high levels of customer service, professionalism, and confidentiality to students, families, and the School Leadership team.
• Monitor graduation requirements with awareness of New York State mandates.
• Oversee the enrollment process for new students, gathering required information, coordinating class schedules, and resolving conflicts.
• Direct rostering and scheduling for KIPP CAP, aligning high school course scheduling with state graduation requirements.
• Maintain accurate information related to student enrollment, promotion, retention, dropout, and graduation.
• Update and purge students' permanent records according to KIPP Capital Region policy.
• Prepare homeroom rosters, forward transfer grades, complete quarterly grade verifications, and process grade changes and report cards as directed.
• Serve as lead to assist end-users and collaborate with schools to execute registration, scheduling, records management, grade reporting, transcribing, and other key processes.
• Report potential problems, unusual events, or work irregularities to appropriate personnel and respond to inquiries and feedback promptly.
• Perform clerical tasks such as printing academic transcripts and supporting school secretary, bookkeeper, receptionist, principal, or other administrators.
• Produce accurate data for stakeholders including funders, district leadership, school leadership, KIPP Foundation, and business managers.
• Identify potential improvements to student information management by resolving errors and enhancing system reliability.
• Engage in knowledge management activities, including controlling, storing, and maintaining pertinent information.
• Build and maintain data reports and visualizations for student achievement and key performance metrics.
• Provide data reporting and analysis for external accountability, compliance, surveys, teacher evaluation, or development tasks.
• Analyze teacher performance and student achievement data to identify instructional gaps and make adjustments.
• Train School Leaders, Teachers, Office Managers, and staff on SIS functions, reporting tools, grade books, grading, credits, graduation plans, report cards, and transcripts.
• Build relationships with key constituent groups to understand their experience, gather feedback, and prioritize system enhancements.
• Prioritize and manage support requests, communicating best practices and solutions for common challenges.
• Develop reference tools and resources for ongoing training and professional development.
• Perform other duties as outlined by the Principal and Director of Operations.
• Comply with all charter, federal, state, and local laws and regulations, including NYS Department of Education, Department of Health, and NYS Office of Children and Family Services.
• Adhere to organization policies and procedures; promote and support mission, vision, and values, including participating in internal surveys and data collection for continuous improvement.

Requirements

• Bachelor’s degree from an accredited College or University.
• Two to five years of professional experience in application support or a similar Data role.
• Proven track record of successful action and oversight of data collection, validation, and reporting.
• Experience planning and implementing staff professional development, consulting, and coaching.
• Proficiency in using Excel and/or Google Sheets formulas and pivot tables for data manipulation, compilation, and analysis.
• Broad knowledge of visualizing data using Tableau, Tableau Prep, or other Business Intelligence (BI) tools.
• Familiarity with student information systems (e.g., PowerSchool), academic assessment tools, data housing (e.g., IReady, Illuminate), survey platforms, and remote learning systems (e.g., Google Classroom).
• Understanding of managing and auditing data quality as a database administrator.
• Ability to write and run SQL queries to manipulate data.
• Ability to work a flexible schedule outside of regular business hours.
• Aptitude to create and work within an inclusive environment that honors and supports diversity.

Skills

• Student information systems
• Data collection
• Data validation
• Data reporting
• Excel
• Google Sheets
• Tableau
• Tableau Prep
• Business Intelligence (BI) tools
• SQL queries
• Customer service
• Professionalism
• Confidentiality
• Data analysis
• Data visualization
• Training
• Professional development
• Consulting
• Coaching
• Knowledge management

Location

• Albany, NY
• Troy, NY

Work Type

• Full-time

Experience Level

• 2-5 years

Education Level

• Bachelor's degree

Salary/Compensations

• $68,400 - $75,600

Benefits

• Industry-leading medical, dental, and vision coverage
• Aggressive employer 403(b) contribution match
• Childcare benefits
• Unparalleled work/life integration
• Casual dress code
• Relocation stipend (conditions apply)

About the Company

• KIPP Capital Region is part of a national network of high-performing public Charter Schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond.
• Serves 2,500+ students in grades K-12 across seven schools in Albany and Troy, NY.
• Believes every individual walks through the doors of schools bearing gifts and supports every student and educator to see those gifts and build the skills and confidence they need to thrive.
• Committed to furthering anti-racism, equity, and racial justice in all efforts.
• Promises that students will enter college and the professional world able to thrive academically, develop a passion for learning, and possess the drive to persevere.
• Graduates are prepared to return to their community as teachers, leaders, and architects of continued growth in the Capital Region.

Equal Opportunity

• Committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students, together.
• All staff and educators at KIPP Capital Region are committed to anti-racism and inclusion, are part of a close-knit diverse community, and are encouraged to show up authentically, inspiring our children to do the same.