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About the Role

The Special Events Coordinator supports the planning, coordination, and execution of Ibero’s signature fundraising events and provides event-related support to major initiatives across Ibero’s Programs, Social Enterprises, Subsidiaries, and Affiliates. This position manages the logistical, sponsorship, and committee coordination demands associated with events, allowing senior development and marketing staff to focus on donor cultivation, strategy, and revenue growth.

Responsibilities

Supports the planning, coordination, and execution of all agency-designated signature fundraising events.
Serves as the primary logistical and coordination support for signature event committees.
Recruits and leads multiple volunteer committees.
Assists with committee communications, meeting scheduling, follow-up items, and task tracking.
Balances multiple event committees for multiple events in the calendar year.
Secures event sponsorships and in-kind sponsors.
Coordinates event-related sponsorship fulfillment tasks, including tracking sponsor benefits, deadlines, and deliverables.
Supports major events hosted by other Programs, Social Enterprises, Subsidiaries, and Affiliates of Ibero, as assigned.
Assists with on-site event logistics, including setup, breakdown, registration support, and vendor coordination.
Works in partnership to build and maintain an organized library of updated photos for marketing and stewardship use.
Coordinates with the Administrative Assistant to ensure accurate and timely donor acknowledgement and recording following events.
Ensures event-related data, contacts, and documentation are accurately captured and shared with the Marketing and Development team.
Maintains clear communication with supervisors regarding event timelines, challenges, and support needs.
Represents Ibero professionally at events and community activities.
Performs other duties as assigned by the Sr Director of Development in alignment with departmental goals.

Requirements

Self-Accountable – Taking responsibility for tasks assigned to others.
Flexibility – Being able to think clear-headed when under pressure and handles changing circumstances.
Analytical Skills - Ability to use thinking and reasoning to solve a problem.
Accuracy - Ability to perform work accurately and thoroughly.
Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Ethical - Ability to demonstrate professionalism conforming to a set of values and accepted standards.
Outgoing – Comfortable interacting with the public and sponsors at events and assisting with customer retention.
Friendly - Ability to exhibit a cheerful demeanor toward others.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Reliability - The trait of being dependable and trustworthy.
Communication, Oral - Ability to communicate effectively with others using the spoken word.
Communication, Written - Ability to communicate in writing clearly and concisely.
Occasional standing, squatting, lifting of up to approximately 10 lbs. And frequent sitting.

Skills

Event management
Project management
English
Spanish

Experience Level

Two years’ experience in event management or project management field.

Education Level

Bachelor's in Marketing, or Communication, or Management, or Liberal Arts.

About the Company

Ibero-American Action League, Inc.

Equal Opportunity

An Equal Opportunity/Affirmative Action/Pro Disabled & Veteran Employer.