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About the Role

UTA seeks a highly organized and proactive Technology Coordinator to support the day-to-day operations of the Technology organization. This role partners with Technology leadership and cross-functional teams to coordinate projects, manage departmental processes, organize meetings and communications, and ensure operational activities are executed efficiently. The Technology Coordinator plays a key role in maintaining project documentation, tracking action items, coordinating schedules, and supporting the successful delivery of technology initiatives. The ideal candidate thrives in a fast-paced environment, is highly detail-oriented, excels at managing multiple priorities, and possesses strong organizational, communication, and collaboration skills.

Responsibilities

Provide high-level administrative support to the Senior Vice President, Technology & AI EMEA, including complex calendar management, meeting prioritization, and coordination across multiple time zones.
Manage detailed domestic and international travel arrangements for the Senior Vice President, Technology & AI EMEA, including multi-leg itineraries, accommodations, ground transportation, and expense reconciliation.
Serve as a liaison between the Senior Vice President, Technology & AI EMEA, Technology leadership, internal stakeholders, external partners, and clients, ensuring timely communication and follow-through.
Prepare, edit, and organize presentations, reports, meeting materials, and executive communications on behalf of the Senior Vice President.
Coordinate leadership meetings, department communications, team events, and special projects for the Technology department, ensuring agendas, logistics, and action items are managed through completion.
Support the execution of strategic initiatives by tracking milestones, gathering project updates, and facilitating cross-functional collaboration across Technology and business teams.
Process executive expenses, invoices, purchase requests, and other administrative tasks in accordance with company policies and departmental budgets.
Maintain strict confidentiality when handling sensitive business, personnel, and organizational information.
Anticipate the needs of the Senior Vice President by proactively managing priorities, resolving scheduling conflicts, and streamlining administrative workflows.
Assist with onboarding coordination, team engagement activities, organizational communications, and operational processes that support the Technology & AI EMEA organization.
Perform additional administrative, coordination, and operational responsibilities as assigned in support of the Senior Vice President, Technology & AI EMEA.

Requirements

2+ years of experience in an administrative, project coordination, operations, or Technology Coordinator role supporting cross-functional teams or business leaders.
Experience working within the technology industry or with technology-focused leaders is a plus.
A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs.
Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy.
Proven discretion when handling confidential or sensitive information.
Interest in and comfort with technology, with the capability to support tech-savvy executives.
Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance.

Skills

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Adaptability to new technologies
Written communication skills
Verbal communication skills
Attention to detail
Problem-solving skills
Organizational skills
Critical thinking

Location

Remote

Work Type

Full-time

Experience Level

2+ years

Education Level

Bachelor’s degree strongly preferred

Benefits

Competitive programs to support your well-being

About the Company

UTA is a premier global talent agency built for the future of media and entertainment.
The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market.
UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent.
Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more.
It is based in Los Angeles with offices in the U.S., London, and Munich.
For more information: https://www.unitedtalent.com/about/

Equal Opportunity

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.
https://www.unitedtalent.com/privacy-policy