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About the Role

iHeartMedia is the number one audio company in America, reaching 90% of Americans monthly. We are leading the audio revolution through podcasting, live events, and digital streaming. We are committed to building a diverse, inclusive, and authentic workplace.

Responsibilities

• Reports to SVP of Artist Relations.
• Schedules label/management and internal meetings, maintains calendars, coordinates travel arrangements and processes expenses.
• Assists with multi-format Music Summit preparation and management.
• Maintains Artist Relations program trackers.
• Assembles year-end department impact report.
• Manages industry contact database.
• Assists with talent asset outreach and collection.
• Provides detailed recaps for labels following content launches and marketing plans.
• Develops artist profile pitches for clients.
• Prepares weekly updates, newsletters, and industry-facing recaps.
• Assists with the creation of supportive promotional materials for artist campaigns.
• Calculates valuations for national contesting, editorial features, and social promotions.
• Manages On The Verge and Titanium Award processes.
• Assists with original content shoots.
• Assists with pulling social links around tentpole events.
• Drafts, distributes, and orchestrates industry VIP invites and fulfillment at Tentpole Events.
• Represents iHeartRadio National Artist Relations team at local shows and artist showcases.
• Manages Dept Internship Program.

Requirements

• Exceptional attention to detail with the ability to manage sensitive information, complex schedules, and high-volume communications with accuracy.
• Proven ability to multitask and effectively prioritize competing demands in a fast-paced, deadline-driven environment.
• Strong organizational and project management skills, with the ability to anticipate needs and proactively solve problems.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Demonstrated professionalism and poise in working with artists, talent representatives, and senior industry stakeholders.
• Ability to handle sensitive talent and executive relationships with discretion, diplomacy, and confidentiality.
• Demonstrated experience supporting senior-level executives, preferably within entertainment, music, media, or a related industry.
• Strong relationship-building skills and a customer-service mindset.
• Ability to work effectively across all levels of an organization.
• High proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), Canva and calendar management tools.
• Ability to adapt quickly to changing priorities and remain calm under pressure.
• Non-Compete will be required for certain positions and as allowed by law.

Skills

• Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Canva
• Calendar management tools
• Project management
• Organizational skills
• Written communication
• Verbal communication
• Relationship-building
• Customer-service
• Problem-solving
• Multitasking
• Prioritization

Location

• New York, NY

Work Type

• Regular
• Full time
• Hourly

Experience Level

• Senior-level executive support experience preferred

Education Level

• Bachelor's degree or equivalent relevant work experience preferred

Salary/Compensations

• $27.20 - $34.00

Benefits

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP)
• A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

About the Company

• iHeartMedia is the number one audio company in America, reaching 90% of Americans monthly.
• We are the largest podcast publisher.
• We create and produce popular live music events.
• iHeartRadio is the #1 streaming radio digital service in America.
• We have the only complete audio ad technology stack in the industry.
• Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.
• We are dedicated to building a diverse, inclusive, and authentic workplace.

Equal Opportunity

• The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
• Our organization participates in E-Verify.