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About the Role

This position oversees daily office operations to ensure an efficient, organized, and professional workplace. The role is responsible for coordinating all office operations, facilities-related needs, and administrative support to ensure a seamless and professional workplace experience, serving as a central point of coordination and contact for employees, visitors, vendors, and internal processes.

Responsibilities

• Manage day-to-day office functions, ensuring a clean, safe, and productive work environment with support from supervisor including but not limited to office supply ordering, internal & external vendor communication, mail / shipping/receiving, technical assistance via the PGA TOUR IT Team
• Serve as the on-site liaison with building management/landlord for issues, access, and communications
• Oversee vendor relationships (coffee services, copier, etc.) and manage service requests as needed
• Support seating assignment changes, including nameplates
• Oversee visitor experience including reception coverage, registration, and badging processes
• Manage office budget tracking, invoice processing, and expense reporting
• Develop, maintain and update NY office manuals, standard operating procedures, communications, and other documents, as required
• Order and maintain inventory pantry supplies
• Serve as a resource for employees regarding office policies and procedures
• Maintain office records, documentation, and compliance items (e.g., inspections, permits) as needed
• Provide regular updates to supervisor on office operations, issues, and needs
• Provide direct administrative support to leadership and/or departments (calendar management, meeting coordination, travel arrangements) as needed
• Process, allocate and reconcile vendor and/or designated employees' expenses following company procedures through Concur
• Coordinate meetings, catering, and conference room readiness
• Maintain organized filing systems (digital and physical)
• Special projects or other duties as assigned

Requirements

• Two years of college coursework (preferably in business or related field) or equivalent administrative support training required
• 7+ years of experience in office management, administrative support in a fast-paced environment
• Prior purchasing, budget management and vendor management experience preferred
• Proficient with Microsoft Office 365 including Excel, PowerPoint, Word and other office software including automated calendaring
• Excellent communication and interpersonal skills, verbal and written including demonstrated writing ability
• Excellent organizational skills, follow-up and detail oriented with a strong focus on accuracy and quality
• Ability to maintain confidential information with discretion
• Able to work independently, proactively, manage multiple priorities and complete necessary tasks without consistent supervision
• Ability to coordinate across remote teams and adaptability in a dynamic office environment
• Experience with workplace management systems (e.g., ServiceNow,) preferred

Skills

• Microsoft Office 365
• Excel
• PowerPoint
• Word
• Automated calendaring
• Communication
• Interpersonal skills
• Organizational skills
• Follow-up
• Detail oriented
• Accuracy
• Quality focus
• Confidentiality
• Independent work
• Proactive work
• Priority management
• Supervision
• Remote team coordination
• Adaptability
• Workplace management systems
• ServiceNow

Location

• NY office

Work Type

• Onsite

Experience Level

• 7+ years of experience in office management
• 7+ years of experience in administrative support

Education Level

• Two years of college coursework (preferably in business or related field)
• Equivalent administrative support training

Salary/Compensations

• $80,000 - $95,000

Benefits

• Medical, Dental and Vision
• Life and Disability insurance
• Paid time off and paid holidays
• 401(k) plus employer match and contribution
• Health Savings Account/Medical and Dependent Care Flexible Spending Accounts
• Wellness Program
• Membership to TPC Sawgrass

About the Company

• The PGA TOUR envisions famous golfers, exciting tournaments, and the TOUR’s generous support of more than 3,000 charities. Behind the TOUR’s international reputation for sports excellence and philanthropic leadership is a dedicated team of business, sports management and entertainment professionals working together to support our players and advance our mission. Headquartered in Ponte Vedra Beach, Fla., we’re a dynamic group of individuals with diverse talents who share a deep respect for the sport of golf and the positive impact it has in communities across the United States and internationally. If your goals include being part of an exciting team that emphasizes professional development and the personal satisfaction of contributing to important causes, we encourage you to explore the many advantages and benefits of a career with the TOUR.

Equal Opportunity

• The TOUR is an equal opportunity employer. We do not discriminate or tolerate discrimination on the basis of race, sex, sexual orientation, religion, national origin, age, disability, marital status, color, ancestry, citizenship status, uniform services member status, pregnancy, gender, gender identity, gender expression or any other classification or differences protected by applicable law.