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About the Role

This position supports two core functions of Jays Care Foundation: Financial bookkeeping and Office Administration/Executive Support, with an anticipated split of approximately 60% Finance and 40% Office & Executive Support.

Responsibilities

• Prepare weekly bank deposits.
• Verify coding of expenses and create reports for Accounts Payable accuracy.
• Handle Accounts Receivable duties, including invoicing and collections.
• Assist with reconciliation of monthly Corporate Visa reports.
• Issue tax receipts and acknowledgement letters to donors.
• Record all in-kind donations.
• Perform primary bookkeeping functions, including recording transactions and managing journal entries in QuickBooks, and support month-end close activities.
• Perform GST/HST calculations and detailed expense breakdowns for charitable rebate submissions.
• Reconcile daily 50/50 game day raffles during the season/Shopify.
• Provide general financial support for Jays Care Foundation events.
• Prepare bi-annual GST/HST returns.
• Assist with US 990 Filing.
• Assist with Audit.
• Answer the Jays Care general phone line and email inbox, providing exceptional customer service and logging all interactions.
• Manage office administration tasks, including shipping/receiving, inventory organization and tracking, filing, office supply maintenance, and database entry.
• Provide administrative support to Jays Care staff.
• Offer hands-on support to the Jays Care team for all other programming and fundraising events, as needed.
• Support the Executive Director and Senior Leadership Team in scheduling, including meeting prioritization, calendar management, travel bookings, and workflow suggestions.
• Manage Board, Executive Director, and Director-level meetings, including preparing agendas, coordinating logistics, recording minutes, distributing notes, and tracking follow-up actions.
• Assist in the preparation of major documents, emails, and presentations, including proofreading and drafting.
• Transform strategic input from senior leadership into clear, visually compelling slide decks.
• Register and RSVP for all conferences and engagements.
• Collect receipts, organize, and submit expenses for the Executive Director.

Requirements

• 3-5 years of experience in bookkeeping or accounting support and/or office administration.
• Some professional or volunteer experience in the public and/or not-for-profit sector is an asset.

Skills

• Organizing and executing multiple administrative tasks/logistics.
• Ability to prioritize and review competing priorities.
• Excellent spoken and written communication skills.
• Experience supporting month-end processes and financial documentation.
• Microsoft Office suite (Excel and Powerpoint).
• QuickBooks.
• Canva.
• Knowledge of Salesforce or Salesforce Non-Profit Success Pack.
• Strong event planning, coordination, and execution skills.
• Attention to detail.
• Numerical and Financial literacy.
• Strong teamwork.
• Strong personal work ethic.
• Capable of balancing independent work with team collaboration.
• Ability to juggle different requests, requirements, and demands with diplomacy and tact.
• Accurate and timely reporting.
• Strong decision-making and problem-solving skills.
• Ability to work well with all levels of internal and external partners, management, staff, executives, and the board of governors.

Location

• In-office
• Rogers Centre

Work Type

• Full-time
• In-office

Experience Level

• 3-5 years

Education Level

• College Diploma, University Degree or Equivalent preferred
• Education in Accounting, Bookkeeping, Finance or Business Administration

Salary/Compensations

• $60,000 - $65,000

Benefits

• Discretionary bonus opportunities
• Vacation entitlements
• Comprehensive benefits package
• Front-office perks

About the Company

• Jays Care Foundation, the charitable arm of the Toronto Blue Jays, harnesses the power of baseball to create positive impacts for youth across Canada.
• Baseball is at the heart of everything we do; it’s more than a sport, it’s a tool for youth development, building character, resilience, and belonging.
• Through award-winning baseball-for-development programs, we partner with communities nationwide to help children and youth facing barriers unlock their potential.

Equal Opportunity

• Jays Care has a strong commitment to diversity, accessibility and inclusion.
• Everyone who applies for a job will be considered.
• We encourage individuals from underrepresented groups to apply and join us in shaping the future of our club.
• Together, we will build a team that reflects the richness of the game and the communities that we represent.
• Throughout the recruitment process, we are dedicated to working with candidates who have accessibility needs to ensure they have the necessary support to perform at their best.
• Questions regarding accessibility throughout the recruitment process can be directed to tbj.careers@bluejays.com.