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About the Role

Green City Force is seeking a Grants and Contracts Manager to strengthen the systems supporting their funding portfolio. This role is ideal for someone who excels at managing multiple stakeholders and deadlines while building systems for mission-driven teams.

Responsibilities

• Maintain grants and contracts calendar, including deadlines, renewals, milestones, and close-out requirements.
• Maintain complete and organized grant and contract files.
• Coordinate contract start-up, amendments, budget modifications, renewals, and close-out processes.
• Manage funder portals and ensure timely submission and consistent storage of required documentation.
• Monitor grant and contract requirements and communicate upcoming deadlines, documentation needs, and potential risks.
• Prepare reimbursement requests and invoice packages for funders.
• Coordinate with finance and accounting staff to confirm coding, allowable costs, budget-to-actual information, and supporting documentation.
• Track outstanding reimbursement requests, invoices, payment status, and anticipated payment dates.
• Follow up on outstanding payments and maintain receivables tracking.
• Flag payment delays, missing documentation, budget concerns, and compliance risks to leadership.
• Coordinate the collection of programmatic and financial information for funder reports.
• Ensure reports are complete, accurate, and submitted on time by working across departments.
• Track restricted funding requirements and support alignment between expenses, deliverables, and funder expectations.
• Develop and maintain internal tools, checklists, trackers, and workflows for grants and contracts management.
• Support audits, monitoring visits, and funder reviews by maintaining complete, accurate, and accessible records.
• Provide support for basic finance and administrative functions as needed, including payment tracking, accounts payable coordination, and budgeting support.

Requirements

• Bachelor’s degree or equivalent relevant experience in nonprofit administration, grants management, public administration, finance administration, or a related field.
• At least 2–4 years of relevant experience in grants management, contracts management, development operations, nonprofit finance administration, or a related role.
• Experience with government grants, public contracts, reimbursement-based funding, or institutional funder reporting strongly preferred.
• Strong project management skills and demonstrated ability to manage multiple deadlines, requirements, and stakeholders.
• Comfort reviewing grant budgets, restricted funding requirements, invoices, reimbursement documentation, and budget-to-actual reports.
• Excellent attention to detail and strong organizational and recordkeeping skills.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency with Excel or Google Sheets and comfort learning funder portals, finance systems, and internal tracking tools.
• Ability to work collaboratively across departments, follow through on details, and proactively identify issues.
• Commitment to Green City Force’s mission and to advancing equity, inclusion, and opportunity.

Skills

• Grants management
• Contracts management
• Project management
• Financial administration
• Recordkeeping
• Communication (written, verbal, interpersonal)
• Excel or Google Sheets proficiency
• Funder portal navigation
• Finance system navigation
• Internal tracking tool usage

Location

• New York City

Work Type

• Full-time

Experience Level

• 2-4 years

Education Level

• Bachelor's degree or equivalent relevant experience

Benefits

• Comprehensive medical, dental, vision and life insurance
• Generous paid time off & holidays

About the Company

• Green City Force's AmeriCorps program prepares young adults aged 18-24 who reside in the New York City Housing Authority (NYCHA) or low-income housing in NYC and have a high school diploma or equivalency for careers through green service.
• The Service Corps is a full-time commitment encompassing service, training, and skills-building experiences related to healthier buildings and communities.
• GCF is committed to the ongoing success of our alumni.
• GCF’s programs are rooted in the belief that these young NYC residents are uniquely positioned through leadership, training, and service to drive change in public housing communities while building skills, earning certifications, and gaining experience to help achieve economic prosperity.
• Partnerships with residents, local and city-wide organizations and agencies, funders, and employers are essential for the holistic approach required to realize the change we envision.