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About the Role
Nebius is seeking an Assistant to join the Communications team. This role is central to daily operations, providing support in vendor and contract management, event organization, executive assistance, and operational tasks. The ideal candidate will act as a trusted coordinator, working closely with various departments to ensure smooth operations and anticipate needs.
Responsibilities
- Own vendor management end-to-end, including selection, onboarding, contracting, and payment processes.
- Facilitate contract terms negotiations between legal, project teams, and vendors.
- Maintain accurate records of agreements, renewals, and vendor relationships.
- Plan and execute team events, from concept and budgeting to logistics and on-the-day coordination.
- Partner with internal stakeholders to align events with team goals.
- Maintain shared drives, workspaces, and documentation for easy team access.
- Take meeting notes and track action items, owners, and deadlines.
- Identify inefficiencies and propose process improvements for team workflows.
- Utilize AI tools to streamline administrative tasks.
- Provide personal assistance to CCO and Department Heads, including travel and calendar management.
- Coordinate internal and external meetings, preparing necessary materials.
Requirements
- Bachelor's degree, ideally in Business Administration, Communications, or a related field.
- 1–3 years of experience in a team assistant, office coordinator, executive assistant, or administrative support role.
- Previous experience in a fast-paced, cross-functional team environment.
- Fluency in English (written and verbal).
- Proactivity and initiative.
- Problem-solving skills.
- Comfort or eagerness to learn AI tools for efficiency.
- Strong organization and time management skills.
- Ability to build trust-based relationships.
- High attention to detail.
- Clear and professional communication skills.
- Flexibility to support multiple time zones.
Skills
- Vendor management
- Contract management
- Event coordination
- Executive assistance
- Administrative support
- AI tools
- Organization
- Time management
- Relationship building
- Attention to detail
- Communication
Location
- Amsterdam
Work Type
- Full-time
Experience Level
- 1-3 years
Education Level
- Bachelor's degree
Benefits
- Competitive compensation
- Career growth and learning opportunities
- Flexibility and ownership
- Collaborative and innovative culture
- Opportunity to work on impactful AI projects
- International environment and talented teams
About the Company
- Nebius is leading a new era in cloud infrastructure for the global AI economy, building a full-stack AI cloud platform.
- The platform supports developers and enterprises from data and model training through to production deployment.
- Built by engineers, for engineers, Nebius addresses complex challenges in compute, storage, networking, and applied AI.
- Listed on Nasdaq (NBIS) and headquartered in Amsterdam, Nebius has a global footprint with R&D hubs across Europe, the UK, North America, and Israel.
- The company employs over 1,500 people, including hundreds of engineers with deep expertise in hardware, software, and AI R&D.
Equal Opportunity
- Nebius is an equal opportunity employer committed to fostering an inclusive and diverse workplace.
- We provide equal employment opportunities in all aspects of employment without discrimination based on race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.
- Applicants must be authorized to work in the country of application and will be required to provide proof of employment eligibility.
- Accommodations are available during the application process upon request.