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About the Role

Support Academic Affairs and the Presidium in making academic progress clear, fair, and easy to navigate. This role takes ownership of routine, high-reliability operational tasks to offload the current team, enabling Academic Affairs to focus on process improvement and automation.

Responsibilities

• Process enrollment and re-enrollment requirements and status changes.
• Administer semester-ticket obligations connected to enrollment status.
• Process de-enrollment / exmatriculation steps and maintain related documentation.
• Issue enrollment confirmations, transcripts, and certificates.
• Assist with handling assessment registration and deregistration.
• Maintain assessment and grading records with a strong focus on correctness.
• Process credit recognition (incl. Erasmus / study abroad).
• Keep module information up to date in the relevant systems (CMS/LMS).
• Update and maintain learning units in the LMS.
• Digitise paper-based student documents and file them according to clear standards.
• Maintain tidy, consistent document naming and folder structures.
• Prepare and submit Hochschulstatistik and other required statutory reports.
• Support accreditation work by helping to collect inputs, keep evidence organised, and prepare materials for reviews and audits.
• Support the rollout of a new administrative system by keeping data consistent across systems and flagging gaps early.
• Coordinate semester surveys and teaching evaluations (Lehrveranstaltungsevaluationen) end-to-end.
• Support instructors with practical steps that improve response rates.
• Export and compile evaluation data and distribute results to the right stakeholders.
• Take notes in committee meetings (e.g., Academic Senate) and track follow-ups.
• Prepare first drafts of decision or regulation documents based on meeting outcomes.
• Support the President and Chancellor with travel planning and bookings.
• Support appointment coordination and meeting logistics.
• Keep handovers and documentation so tasks stay transparent and reliable.
• Maintain the central thesis/final project database.
• Support process documentation by interviewing colleagues and writing down the steps.
• Maintain and review the knowledge hub for academic procedures.
• Support archiving of examination- and regulation-relevant materials.

Requirements

• English and German proficiency (minimum B2).
• Careful, reliable, structured working style—comfortable with repetitive, high-accuracy tasks.
• Confidence working with data exports and spreadsheets; strong attention to detail and data integrity.
• Experience with Google Workspace, survey tools, and Notion (or comparable tools).
• Ability to work regularly from the CODE campus in Berlin.
• Interest in quality management, higher education administration, or organisational development.
• Coordinate across teams by being clear, responsive, and well-documented.
• Spot inconsistencies early and raise them with context and suggested next steps.
• Prefer simple, maintainable processes over heroic last-minute fixes.

Skills

• Google Workspace
• Survey tools
• Notion
• Data integrity
• Spreadsheets
• Documentation
• Reporting
• Quality management
• Higher education administration
• Organisational development

Location

• Berlin

Work Type

• Part-time
• Flexible hours
• Remote work options

Experience Level

• Entry level

Benefits

• One-year fixed-term contract
• 25 days of annual leave
• Retirement & pension plans
• BVG ticket benefit: 5% discount plus an additional €15 monthly contribution from CODE
• Access to Masterplan learning platform for professional growth
• Summer and winter employee events
• 10 sessions per year with Nilo.Health for your mental wellbeing

About the Company

• CODE is a private state-recognized and accredited university of applied sciences embedded into the vibrant network of Berlin’s digital economy.
• At the core of our study programs is a self-directed project-based learning concept.
• Our goal is to provide students with practical, real-world, and digitally-oriented education and the ability to face the technological and social changes and challenges of tomorrow.
• CODE’s atmosphere is creative and dynamic, with an international team in the heart of Berlin.
• We value your strengths and will support you in your professional development as well as provide fair compensation and some fun additions.
• Joining CODE means being a part of a passionate team that is shaping the future of higher education.
• CODE aims to be a place where everyone feels able to be themselves and do their best in an inclusive and respectful working environment, and where all team members can thrive and reach their full potential.
• We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of color, LGBTQIA+ and those with disabilities.
• We value diverse backgrounds and believe they are integral to our growth and development as an institution.

Equal Opportunity

• CODE aims to be a place where everyone feels able to be themselves and do their best in an inclusive and respectful working environment, and where all team members can thrive and reach their full potential.
• We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of color, LGBTQIA+ and those with disabilities.
• We value diverse backgrounds and believe they are integral to our growth and development as an institution.