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About the Role

The Contract Support role requires close liaison with Contract Managers, Engineers and external contacts to process all paperwork, ensuring clients and sites receive a professional and accurate service.

Responsibilities

• Deal with day-to-day enquiries from the BGIS team and Clients.
• Produce financial and statistical reports for the contract portfolio.
• Work closely with site teams to ensure responsibilities are carried out in a timely fashion.
• Raise Work Orders for new contracts, jobs, and quotes.
• Raise Purchase Orders and place orders for engineers and sub-contractors.
• Complete all paperwork for monthly billing.
• Raise and close month PPMs for the team.
• Supervise all WIP for the Contract portfolio, ensuring invoices are produced in a timely manner.
• Ensure all client files are maintained accurately and kept up-to-date.
• Process timesheets, job sheets, and expenses weekly.
• Log holiday and sickness for team engineers.
• Perform day-to-day admin including photocopying and filing.
• Handle annual archiving of client files.
• Respond positively to internal and external customers through effective communication and personal accessibility, while optimising contract performance.
• Ensure all documentation is received from Sub-contractors regarding Health & Safety and Company Legislation.
• Maintain site sub-contractor records and the Log Book System.
• Process labour timesheets and engineers' holiday and sickness records.
• Produce statistical reports on a weekly and monthly basis.
• Process and pass for payment all supplier and sub-contractor invoices and deal with any queries.
• Take ownership of all tasks through to completion.

Requirements

• Must have experience in dealing with day-to-day enquiries.
• Must be able to produce financial and statistical reports.
• Must be able to work closely with site teams.
• Must be able to raise Work Orders.
• Must be able to raise Purchase Orders.
• Must be able to complete monthly billing paperwork.
• Must be able to raise and close month PPMs.
• Must be able to supervise WIP.
• Must be able to maintain client files.
• Must be able to process timesheets, job sheets, and expenses.
• Must be able to log holiday and sickness.
• Must be able to perform day-to-day admin.
• Must be able to handle annual archiving.
• Must be able to respond positively to customers.
• Must be able to ensure Health & Safety documentation is received from Sub-contractors.
• Must be able to maintain sub-contractor records and Log Book System.
• Must be able to process labour timesheets.
• Must be able to produce statistical reports.
• Must be able to process supplier and sub-contractor invoices.
• Must take ownership of tasks through to completion.

Skills

• Communication
• Administration
• Reporting
• Invoicing
• Record Keeping
• Health & Safety Compliance

Location

• Holborn Viaduct, London

Work Type

• Contract

About the Company

• BGIS is a progressive company operating within the Engineering industry dealing with Electrical Mechanical related works for commercial properties.
• At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation.
• We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds.
• We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!

Equal Opportunity

• BGIS is committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds.
• We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!