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About the Role

This role involves typical secretarial tasks, including internal and external correspondence, prioritizing and forwarding information, phone management, appointment coordination, travel management, event planning, presentation and report creation, invoice processing, data management, project coordination, office supply purchasing, company vehicle management, and general daily support.

Responsibilities

• Handle typical secretarial tasks, including correspondence within the company, with business partners, customers, and personal contacts via email, letter, and phone.
• Prioritize and forward information.
• Manage and coordinate phone calls.
• Coordinate appointments for all pending tasks.
• Manage business travel and vacations, including booking flights, hotels, and rental cars.
• Plan events, including researching data, facts, and references for panels, trade fairs, speeches, workshops, conferences, and events.
• Create presentations, reports, and documents, and update databases.
• Review incoming invoices and prepare invoices.
• Manage data, including data entry and maintenance, forecast tables, and address management for contacts and VIPs.
• Coordinate and implement projects, conduct research, manage time, and monitor progress.
• Purchase office and consumable supplies.
• Manage company vehicles in all aspects.
• Act as a customer contact person for the management.
• Manage real estate, including scheduling and contact with general meetings.
• Provide support in all daily matters.

Requirements

• Completed training as an office communications clerk or similar.
• Experience and knowledge in travel management.
• Willingness to work and motivation for work tasks.
• Teamwork skills.
• Experience in dealing with business partners.
• Appropriate manners.
• Reliability and personal integrity.
• Excellent knowledge of the German language, both written and spoken.
• Very good knowledge of English.
• Ability to work independently.
• Organizational skills.
• Conscientiousness.
• Flexibility and resilience.
• Willingness to learn and adaptability.

Skills

• Travel management
• German language proficiency (written and spoken)
• English language proficiency
• Independent work
• Organizational skills
• Communication

Location

• Berlin
• Zürich

Work Type

• Full-time

Experience Level

• Professional

Education Level

• Completed training as an office communications clerk or similar

Salary/Compensations

• Attractive remuneration

Benefits

• Bonus payment or additional benefits after one year of employment (holiday and Christmas bonus, job bike)
• Immediate benefits: public transport ticket, meal vouchers, hot and cold drinks, fresh fruit, voluntary capital-forming benefits
• 28 vacation days in the first two years, 30 vacation days from the third year
• Development opportunities in an expanding, aspiring company with further training options
• Excellent public transport connections
• Annual employee events

About the Company

• Satellite Office has been owner-managed since 1997 and operates from Berlin and Zurich under the umbrella of the Swiss Swiss Office Center AG.
• With exclusive business centers in prime locations, the company sets standards in terms of equipment, service, and flexibility.
• The self-developed pureSilent® philosophy, with innovative room concepts, optimal acoustics, and sustainable materials, ensures maximum concentration and business success.
• With a clear strategy and international expansion, Satellite Office continues to grow and sets new standards for the world of work of tomorrow.