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About the Role

This is a Senior Executive Assistant position supporting a Portfolio Manager and their internationally based team. The EA will act as the glue that keeps the team operating efficiently in a high-velocity environment where priorities shift quickly, confidentiality is non-negotiable, and the standard of support expected is exceptionally high.

Responsibilities

• Manage diary scheduling for the PM and wider team
• Coordinate meeting logistics end-to-end, including room bookings, VC set-up, and report preparation
• Anticipate scheduling conflicts and resolve them proactively, without escalating every decision
• Arrange international travel, including flights, hotels, ground transport, visas, and detailed itineraries accounting for time zones and meeting requirements
• Manage last-minute changes with efficiency and composure, ensuring the PM is always briefed and prepared
• Build and maintain strong working relationships with PMs, traders, analysts, and other senior stakeholders across the firm
• Act as a reliable and professional point of contact on behalf of the PM, both internally and with external counterparties
• Manage correspondence, coordinate team meetings and off-sites, track actions and follow-ups, and provide ad hoc support to the broader function
• Handle expenses, invoices, and purchase orders accurately and on time
• Maintain organised, reliable filing systems (digital and physical) that the team can depend on

Requirements

• Experience as an Executive Assistant in financial services (investment management, hedge fund, private equity, etc.) or an equivalently demanding environment is preferred
• A high sense of urgency and the ability to prioritise instinctively in a fast-paced environment where everything can feel equally important
• Exceptional communication skills across all formats: in person, by telephone, and in written correspondence
• Advanced working knowledge of Microsoft Outlook, Excel, Word, and PowerPoint, along with an interest in AI tools
• A genuine self-starter mentality, with the ability to identify what needs doing without being asked and take full ownership of tasks from start to finish
• Meticulous thoroughness and a demonstrable track record of accuracy
• Strong, independent judgement and the resourcefulness to find solutions to problems
• A collaborative team-player attitude, with a willingness to support colleagues and contribute to a well-functioning team

Skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• AI tools

Experience Level

• Senior

About the Company

• Millennium is a global, diversified alternative investment firm, founded in 1989.
• Defined by evolution, innovation and focus, Millennium's mission is to deliver results for our investors.
• Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning.
• With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time.
• Discover how transformative growth accelerates impact.