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About the Role
The Head of Company Secretariat role exists to lead high-quality company secretariat and governance support for ASX’s Clearing and Settlement Boards. This ensures effective Board and Committee operations, strong governance disciplines, compliance with statutory and regulatory obligations, and provides trusted governance advice to directors and executives.
Responsibilities
- Lead the company secretariat function for ASX’s Clearing and Settlement Boards and relevant Committees, ensuring effective governance support, forward planning and high-quality Board operations.
- Maintain robust Board and Committee governance processes, including agendas, papers, minutes, actions, corporate calendars and governance records.
- Oversee attendance at Clearing and Settlement Board and Committee meetings, including the preparation and review of agendas, Board and Committee packs, minutes and action records.
- Support compliance with relevant statutory, regulatory, licence and governance obligations applicable to ASX’s clearing and settlement entities.
- Provide trusted company secretariat and governance advice to support effective Board decision-making, compliance with corporate governance procedures and alignment with ASX Group governance standards.
- Partner with Board Chairs, directors, executives and senior stakeholders to improve the quality, timeliness and effectiveness of Board and Committee inputs.
- Work closely with Legal, Risk, Compliance, Regulatory Assurance and Regulatory Affairs teams to support constructive engagement with regulators and alignment between governance processes and regulatory expectations.
- Lead or support responses to regulatory, inquiry or assurance requests involving the Company Secretariat function, including planning, coordination, document collation, review and development of supporting artefacts.
- Identify and implement improvements to company secretariat processes, operating rhythms and governance practices for the Clearing and Settlement Boards.
- Share company secretariat knowledge, experience and governance capability across the Legal and Company Secretariat teams and with broader business stakeholders.
- Shape a dynamic future by translating strategy into clear direction, taking an enterprise/system view, integrating external insights, and challenging the status quo to identify opportunities for innovation and value creation.
- Enable exceptional outcomes by setting clear priorities, pursuing goals with discipline, and taking ownership and accountability for delivery and overall performance.
- Empower talented people by building and developing diverse, capable teams through coaching and inclusivity—creating an environment that enables autonomy, growth and psychological safety.
- Build trusted relationships by exemplifying open, honest and consultative leadership—listening with empathy and building collaborative partnerships across ASX and with external stakeholders.
- Lead and role‑model strong risk culture by setting the tone, encouraging early identification of issues, supporting speak‑up, and reinforcing accountability and learning from incidents.
Requirements
- Extensive company secretariat, governance or legal experience, including senior-level experience supporting Boards and Committees in a listed, licensed or highly regulated environment.
- Experience working with, or advising, listed, licensed or highly regulated entities with strong governance and compliance expectations.
- Strong knowledge of corporate governance procedures, Corporations Act requirements, regulatory expectations and Board governance disciplines.
- Strong practical understanding of the Corporations Act, ASX Listing Rules, contemporary company secretarial practice and best-practice corporate governance expectations.
- Ability to operate confidently with Board Chairs, directors, senior executives, regulators and cross-functional stakeholders.
- Demonstrated leadership capability, sound judgement, discretion and the ability to manage competing priorities in a complex matrix environment.
- Candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.
Skills
- Company Secretariat
- Governance
- Legal
- Board Support
- Committee Support
- Corporate Governance Procedures
- Corporations Act
- Regulatory Expectations
- Board Governance Disciplines
- ASX Listing Rules
- Company Secretarial Practice
- Risk Management
- Compliance
- Stakeholder Management
- Regulatory Engagement
- Process Improvement
Location
- Australia
Work Type
- Hybrid
- Flexible Working
Experience Level
- Senior-level experience supporting Boards and Committees
Education Level
- Tertiary qualifications in law, governance, business or a related discipline
- Membership of the Chartered Governance Institute or equivalent professional body desirable
Benefits
- Impressive range of employee benefits
- Flexible working environment
About the Company
- ASX is powering Australia's financial markets and is a leading global securities exchange, known as a trusted market operator and an exciting data hub.
- The ASX team brings together talented people from a diverse range of disciplines, running critical market infrastructure with a significant technology focus.
- ASX fosters a workplace where diversity is celebrated and inclusion is part of the everyday culture, with employee-led networks championing various inclusion initiatives.
- ASX is an integrated exchange offering listings, trading, clearing, settlement, technical and information services, technology, data and other post-trade services.
- ASX operates markets for a wide range of asset classes including equities, fixed income, commodities and energy.
- ASX is a dynamic global leader with a record of innovation and a reputation for integrity, transparency and professionalism.
Equal Opportunity
- As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive.
- At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace.
- We encourage you to apply even if you don’t meet all the criteria of this role.
- If you need any adjustments during the application or interview process to help you present your best self, please let us know at careers@asx.com.au.