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About the Role

The Administrative Services Coordinator is responsible for a wide variety of administrative duties supporting the San Francisco team of attorneys and staff in a professional services environment. The ideal candidate has a high level of professionalism, is detail-oriented, process-driven, and possesses excellent communication, interpersonal, and follow-up skills, committed to providing high-quality support services.

Responsibilities

Serve as the primary on-site operational contact, ensuring continuity across all departments.
Independently manage daily office operations, anticipating needs and resolving issues promptly.
Maintain a consistent, professional, and client-ready office environment.
Prepare expense reports for various departments.
Provide reception desk coverage for Guest Services.
Offer basic troubleshooting support for office and conference room technology.
Coordinate with IT to ensure timely resolution of technical issues and maintain operational readiness.
Assist with setup and maintenance of workstations, conference room technology, and related equipment.
Coordinate and oversee conference room operations, including scheduling, setup, and execution of meetings, depositions, and events.
Partner with Guest Services to ensure high-quality delivery of food & beverage, room setup, and event logistics.
Provide hands-on support for internal and client-facing events, ensuring alignment with Firm standards.
Partner with Guest Services to ensure a seamless and elevated client and visitor experience.
Serve as a point of escalation for service-related issues requiring operational oversight.
Support coordination of visiting attorneys and high-priority client needs.
Liaise with building management and vendors to address maintenance, facilities, and service-related issues.
Act as a liaison between Conference Services, Guest Services, IT, Facilities, and Administrative teams.
Ensure alignment and communication across departments to support seamless service delivery.
Support regional and firmwide initiatives, projects, and leadership requests with minimal direction.
Provide support to the Silicon Valley (Palo Alto) office, including event coordination and operational coverage.
Travel between offices as required to support business needs.

Requirements

Minimum of two years of administrative experience preferred.
Proficiency in Microsoft Office Suite.
Ability to communicate effectively within the team.
Flexibility and willingness to adapt.
Excellent organizational, problem-solving, and communication skills.
Excellent communication and interpersonal skills.
Ability to identify and provide suggested solutions for office or administrative service-related issues.
Professional business references and a background screening will be required for all final applicants selected for a position.

Skills

Professionalism
Detail-oriented
Process-driven
Communication
Interpersonal skills
Follow-up skills
Can-do attitude
Initiative
Multi-tasking
Prioritization
Microsoft Office Suite proficiency

Location

San Francisco, CA
Silicon Valley (Palo Alto)

Work Type

On-site
Full-time

Experience Level

Minimum of two years of administrative experience preferred

Education Level

Bachelor’s degree preferred

Salary/Compensations

$65,000 - $80,000

About the Company

As a leading international law firm, Alston & Bird LLP is dedicated to excellence through impactful communication, collaboration, and community involvement.
Our company culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years.
This honor, along with many others, highlights our commitment to innovation and professional development.
At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.
Alston & Bird’s HR Mission Statement: Hire For Attitude, Development for Tomorrow, Lead For A Lifetime!

Equal Opportunity

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law.
Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.