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About the Role

The Administrative Practice Coordinator provides high-level, administrative support to a designated practice area, collaborating closely with practice group partners and other departments to ensure exceptional client service.

Responsibilities

• Manage administrative tasks, including coordinating travel and managing calendaring.
• Support business development and marketing efforts.
• Execute complex tasks and projects.
• Perform complex assignments under time-sensitive deadlines, including coordinating travel and managing calendars.
• Enter attorneys' time records, submit expense reports, and assist with vendor invoice processing.
• Collaborate with Partners and Client Accounting for accurate client billing.
• Support document management and records retention for administrative files.
• Perform printing, scanning, duplicating, and quality control tasks.
• Manage high-volume, multi-matter calendaring for practice group partners.
• Maintain and monitor a high-volume partner inbox, flagging urgent items and compiling open-items lists.
• Draft and circulate weekly new matter reports.
• Flag and route client billing communications to the billing team.
• Prepare engagement letters and new matter memos.
• Assist with the new-business conflicts process.
• Prepare materials for presentations, pitches, and conferences.
• Support Business Development efforts by entering activities and maintaining contact records.
• Assemble targeted mailing lists in InterAction.
• Proactively track and report Business Development meetings and activities.
• Assist with Charitable Donation Requests.
• Collaborate with the People Strategy team to draft and distribute information, coordinate meetings, and facilitate training.
• Monitor docket and calendar notices and highlight matters of interest.
• Coordinate sponsorship forms and conference participation for industry events.
• Coordinate with Conference Services for internal and client meeting requests.
• Receive and interact with incoming clients and visitors.
• Demonstrate effective interpersonal, written, and verbal communication skills.
• Manage Firm resources responsibly.
• Comply with Firm operations, policies, and procedures.
• Maintain a reliable physical presence in the office four days a week.
• Perform other related duties as assigned.

Requirements

• Familiarity with complex litigation practice environment or similar skillset.
• Ability to provide excellent customer service.
• Demonstrates high-level of professionalism.
• Ability to read, interpret, convey, and follow instructions.
• Ability to synthesize information to prioritize and organize tasks.
• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint) with the ability to learn new software.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Maintains a calm and professional demeanor.
• Demonstrates close attention to detail.
• Ability to handle multiple projects and assignments with shifting responsibilities and deadlines.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to work well under pressure.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work well independently as well as effectively within a team.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.
• Must be a Notary Public licensed in New York or able to obtain a commission within six months of joining the Firm.

Skills

• Interpersonal skills
• Written communication skills
• Verbal communication skills
• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• InterAction

Location

• New York

Work Type

• Hybrid

Experience Level

• Minimum of two years of related experience

Education Level

• Bachelor's degree

Salary/Compensations

• $95,000 - $105,000

Benefits

• Competitive salaries
• Year-end discretionary bonuses
• Comprehensive health care (medical, dental, vision)
• Savings plan/401(k)
• Voluntary benefits
• Generous paid time off
• Paid leave options, including parental
• In-classroom, remote, and on-demand learning and professional development opportunities
• Robust well-being classes and programs
• Opportunities to give back and make an impact in local communities

About the Company

• Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world.
• Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues.
• We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other.
• Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.
• What makes Skadden special is our people and the culture, community and spirit of collaboration we have created.
• We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do.
• We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success.
• Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Equal Opportunity

• Skadden is an Equal Opportunity Employer.
• It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
• Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
• Skadden Equal Employment Opportunity Policy
• Applicants Have Rights Under Federal Employment Law
• In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage