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About the Role

As Executive Assistant to the SVP, Global Commercial Affairs, you will play a critical role in ensuring the smooth and efficient operation of the commercial department within Ceremony of Roses. You will provide high-level operational, planning, cross-functional execution, and administrative support in a fast-paced, global environment while acting as a trusted extension of the SVP. Success in this role means strong communication, attention to detail, proactive problem-solving and a hospitality-focused approach to working with artists and industry professionals.

Responsibilities

Organize and support internal meetings, including preparing agendas, gathering supporting materials, capturing notes, tracking outcomes and action steps.
Provide key proactive executive administrative support to the SVP, Global Retail & Licensing of Ceremony of Roses – anticipate needs, follow-through on all details and handle all confidential situations with discretion.
Handle expenses and complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel Statements
Manage domestic and international travel schedules for the SVP, Global Retail & Licensing of Ceremony of Roses.
Maintain shared documents, workflow communication, execution follow-up. Provide coordination support on cross-functional initiatives.
Track follow-ups and action items across the department, as well as broader departments within Ceremony of Roses, labels, and corporate teams.
Support preparation of presentations, strategic discussions, and artist management meeting utilizing MS Suite (Excel, PowerPoint, Word)

Requirements

Minimum 5+ years of executive assistant experience supporting a senior-level executive in a fast-paced organization.
Exceptional structuring, analytical, and communication skills. Curious and learns new concepts quickly.
Highly organized, proactive, and capable of anticipating needs before direction is provided.
Exceptional organizational skills and strong attention to detail.
Excellent written and verbal communication skills.
Flexible and available outside standard business hours when necessary.
Strong knowledge of and experience with Microsoft Office Programs (Excel, Outlook, PowerPoint, Word) across Mac and PC environments
Great client relations and hospitality-driven approach
Excellent written and verbal communication skill
Flexibility with hours
Highly organized
Fast learner

Skills

Microsoft Office Programs (Excel, Outlook, PowerPoint, Word)
Mac and PC environments
Concur
AMEX Travel Statements

Location

New York

Work Type

Full-time

Experience Level

5+ years of executive assistant experience

Salary/Compensations

$60,000—$85,000 USD

Benefits

Medical, dental, vision, life & disability coverage
401K + employer matching
Company-paid identity theft protection
Resources for pets
Mental health and meditation resources
Industry-leading fertility coverage
Fully paid leave for childbirth or bonding
Fully paid leave for caregivers
Programs for loved ones with developmental disabilities and neurodiversity
Subsidized back-up child and elder care
Reimbursement for adoption, surrogacy, tuition, and student loans
Time off for a winter recess

About the Company

Sony Music Entertainment, a member of the Sony family, fuels the creative journey and has played a pioneering role in music history. They work in over 70 countries, supporting a diverse roster of artists and creators, and embracing new business models and technologies.
Ceremony of Roses is an agile creative practice and Sony Music’s merchandise partner, serving global talent. They are committed to product excellence, delivering culture-leading, artist-specific collections and embedding themselves as an extension of each client’s team with transparency and accountability.

Equal Opportunity

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.