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About the Role

The Quality Assurance Data Administrator supports quality assurance programs by managing, validating, and maintaining product, supplier, packaging, and regulatory data across multiple systems. This role ensures the accuracy and integrity of quality information, supporting compliance with food safety regulations, customer requirements, and internal quality standards. The administrator collaborates with various teams to maintain specifications, labeling compliance, vendor approvals, and quality documentation.

Responsibilities

Review and maintain supplier specifications for ingredients, packaging materials, and finished products for accuracy and compliance.
Obtain and manage Certificates of Analysis (COAs), Letters of Guarantee, and other supplier quality documentation.
Administer and maintain the Johnvince Foods Vendor Approval Program.
Create, update, and maintain finished product specifications and supporting quality documentation.
Prepare product information, including ingredient declarations, allergen statements, and nutritional information.
Develop and verify Nutrition Facts Tables.
Upload and maintain product specifications and supporting documentation within customer portals and data management systems.
Provide label artwork files and product documentation to customers and internal stakeholders.
Review and approve product labels for compliance with food regulations, customer requirements, and company standards.
Support food safety and quality training initiatives.
Collaborate with Production, Maintenance, Purchasing, and other departments to address quality-related issues and implement corrective actions.
Communicate supplier quality concerns, manage complaint investigations, and follow up on corrective and preventive actions.
Assist with customer complaint investigations, root cause analysis, and documentation.
Initiate, track, and maintain non-conformance reports (NCRs) and associated corrective action records.
Support product hold and release activities.
Participate in internal audits and follow up on corrective action plans.
Assist in the development, review, and maintenance of Standard Operating Procedures (SOPs), specifications, quality control programs, and processing procedures.
Maintain inventory levels of laboratory chemicals, testing supplies, and quality assurance materials.
Work safely and follow established safe work procedures and practices.
Perform other duties as assigned in adherence to JVF GMP policies.

Requirements

1 to 3 years of experience in a Quality Assurance Administrator, Quality Assurance Coordinator, Food Safety Coordinator, or similar role, preferably within the food manufacturing industry.
Strong understanding of food safety systems, quality assurance principles, Good Manufacturing Practices (GMPs), allergen management, and regulatory compliance requirements.
Experience managing product specifications, supplier documentation, nutrition labeling, and quality records.
Familiarity with customer specification portals, data management systems, and quality documentation processes.
Strong attention to detail with the ability to manage large volumes of data accurately and efficiently.
Proven ability to communicate effectively with suppliers, customers, and internal stakeholders.
Excellent analytical, organizational, and problem-solving skills.
Ability to prioritize multiple tasks and deadlines.
Genuine passion for continuous learning, quality excellence, and process improvement.
Strong collaboration and interpersonal skills.
Ability to work effectively across cross-functional teams.

Skills

Data Management
Quality Assurance
Food Safety
Regulatory Compliance
Specification Management
Supplier Documentation
Nutrition Labeling
Quality Records Management
Customer Portals
Data Analysis
Problem-Solving
Communication
Collaboration
Attention to Detail

Location

Downsview, Ontario

Work Type

Onsite
Full-Time

Experience Level

1-3 years

Education Level

University degree or college diploma in Quality Assurance, Food Science, Food Safety, Microbiology, or a related field.

Benefits

Extended health coverage
Dental coverage
Vision coverage
Programs for professional development
Programs for career growth
Programs for overall well-being

About the Company

Johnvince Company™ is a leading North American snacking organization with over 50 years of food manufacturing and commercial expertise.
Founded in 1973, it has evolved from a family-run business into a vertically integrated enterprise spanning nuts, candy, chocolate, fruit bites, popcorn, pantry staples, and private label innovation.
Operates 10 facilities across North America with over 2,000 team members.
Guided by core values: We Lead by Legacy, We Are Customer Obsessed, We Are Entrepreneurial & Results-Driven, We Own It, We Win Together.
Safety, quality, and integrity define operations across every business unit.

Equal Opportunity

Johnvince Company™ is committed to fostering an inclusive, respectful, and equitable workplace where diverse perspectives strengthen performance and decision-making.
Welcomes applications from all qualified individuals.
Provides accommodations throughout the recruitment process in accordance with applicable legislation.