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About the Role

The Senior Associate, Convening supports the planning and delivery of convening and capacity sharing activities. This role focuses on turning convening strategies into well-organized, high-quality experiences that support collaboration and coordination across partners. It also plays a key “sensing” role, gathering partner feedback and insights from convenings to help improve future approaches and ensure activities remain relevant and responsive to partner needs. This role contributes to strengthening collective action by supporting innovative and inclusive convening approaches that help align partners and move shared priorities forward. Finally, this role contributes to the internal Philanthropy and Community operational coordination and supports the WES’ internal convening and learning activities related to the Community Power work.

Responsibilities

Coordinate with the Co-Lead Ecosystem Partnership and Initiative Lead to align convening activities with goals and broader priorities.
Ensure consistent follow-through after convenings (notes, next steps, partner communication).
Set the meeting agendas for cross-team sharing and learning forums and reporting routines so that insights feed into learning and strategy adjustment cycles.
Contribute to crosscutting work in the US and Canada by surfacing comparative work, opportunities for shared partner engagements or connections where initiatives or learnings overlap.
Support the Co-Lead Ecosystem Partnerships and Initiative Lead engagement with external vendors and consultants and lead the coordination of this work.
Provide internal administrative and operational support to the Philanthropy and Community team and support special projects and cross-team efforts as needed.
Engage with partners before, during, and after convenings to support participation and gather feedback.
Follow equitable convening and capacity sharing practices to ensure convenings and capacity enhancement are inclusive, accessible, and responsive to partner needs.
Track key partner engagement touchpoints in shared systems for visibility and to inform partner stewardship efforts.
Maintain visibility into progress, risks, dependencies, and resource needs across multiple partners, and initiatives and provide timely status updates to their team and key stakeholders.
Support the planning and delivery of convenings, roundtables, partner gatherings, and capacity sharing activities, including planning and logistics with guidance from the Co-Lead and in collaboration with relevant WES teams.
Translate convening strategies into clear agendas, activities, and run-of-show documents.
Provide coordination and facilitation support to ensure smooth delivery and strong participant experience.
Capture insights and feedback from convenings and partner interactions.
Identify patterns, gaps, and opportunities to improve convening approaches.
Share clear, actionable insights with the team to inform future agendas and convening strategies.
Support thought leadership by gathering and synthesizing insights from convenings and partner engagement to inform improvements and contribute to external learning and knowledge sharing.
Support the development and refinement of convening and capacity sharing tools (e.g., agendas, facilitation guides, templates).
Help test and apply new and innovative convening approaches based on partner needs.

Requirements

Bachelor’s degree in a relevant field, such as community development, social sciences, or equivalent combination of education and experience.
4+ years of experience supporting events, convenings, or community-based initiatives
Experience supporting multi-stakeholder convenings or cross-sector partnerships.
Experience working with immigrant-led and serving, grassroots, or community-based organizations.
Experience supporting the planning and delivery of workshops, convenings, or learning events.
Exposure to the immigration systems, immigrants' employment sector, systems change, collective impact, or collaborative initiatives.
Demonstrated skills using group engagement methods.
Strong organizational and coordination skills, with attention to detail and follow-through.
Ability to build positive, respectful relationships with diverse partners.
Strong communication skills (written and verbal).
Ability to gather and synthesize feedback from participants and stakeholders.
Experience using feedback to improve programs, events, or engagement approaches.
Ability to work collaboratively across teams and manage multiple priorities.
Commitment to equity, inclusion, and community-centered approaches.
Experience designing or adapting agendas, facilitation guides, or convening frameworks
Ability to work in fast-paced, evolving environments with a strong learning orientation
Exposure to systems change, collective impact, or collaborative initiatives
Experience working across multiple geographies or diverse partner groups.
Competence with common collaboration and project tools and virtual convening platforms (e.g., Teams, Zoom, Miro/Mural) to support planning and coordinated delivery.

Skills

Group engagement methods
Organizational skills
Coordination skills
Attention to detail
Follow-through
Relationship building
Communication skills (written and verbal)
Feedback synthesis
Program improvement
Event improvement
Engagement approach improvement
Collaboration
Priority management
Equity
Inclusion
Community-centered approaches
Agenda design
Facilitation guide design
Convening framework design
Adaptation of convening tools
Working in fast-paced environments
Learning orientation
Systems change
Collective impact
Collaborative initiatives
Working across multiple geographies
Working with diverse partner groups
Collaboration tools
Project tools
Virtual convening platforms (Teams, Zoom, Miro/Mural)

Location

Remote - Canada

Work Type

Remote
Full-time

Experience Level

Senior
4+ years

Education Level

Bachelor’s degree

Salary/Compensations

CAD 56,000 - CAD 71,000

Benefits

Learning opportunities
Pathways for personal and professional development
Recognition of achievements
Remote work options
Flexible scheduling
Generous time-off policies
Comprehensive wellness programs
Competitive compensation
Comprehensive benefits
Tangible rewards
Comprehensive training programs
Tuition reimbursement opportunities
Employee-led resource groups
Town halls
Collaborative team events
Volunteer opportunities
Initiatives that promote equity
Initiatives that celebrate diversity
Assistance and/or accommodation during the recruitment process

About the Company

World Education Services (WES) is a non-profit social enterprise that supports the educational, economic, and social inclusion of immigrants, refugees, and international students.
For 50 years, WES has set the standard for international academic credential evaluation, supporting millions of people as they seek to achieve their academic and professional goals.
Through decades of experience as a leader in global education, WES has developed a wide range of tools to pursue social impact at scale.
From evaluating academic credentials to shaping policy, designing programs, and providing philanthropic funding, we partner with a diverse set of organizations, leaders, and networks to uplift individuals and drive systems change.
Together with its partners, WES enables people to learn, work, and thrive in new places.

Equal Opportunity

We welcome all applicants, irrespective of their experience perfectly fitting the job description, as we value diverse and innovative viewpoints.
At our organization, individuals who thrive in a culture of continuous learning and inclusive teamwork excel.
We are committed to fostering an inclusive and accessible work environment where everyone feels valued, respected, and supported and welcome members of all backgrounds and perspectives to apply.
World Education Services is committed to fostering an inclusive workplace that reflects the rich tapestry of our communities, both in the US and Canada.
This commitment is underscored by our unwavering dedication to providing equal opportunities to all qualified individuals, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics.
This commitment extends to every aspect of employment, from recruitment and hiring to promotions, training, and benefits.
We comply with all applicable federal, state, and local anti-discrimination laws.
For us, diversity goes beyond compliance – it's about embracing unique perspectives and cultivating an environment where everyone feels valued and empowered to reach their full potential.
If you require assistance and/or accommodation at any point during the recruitment process, please contact us at hiring@wes.org, we're here to support you.
Our Talent Acquisition team is happy to work with you to find solutions that meet your needs.