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About the Role
The Grants Associate will coordinate critical grant administration activities, manage and analyze data related to WES’ grantmaking, and support special projects through all stages of WES’ grantmaking cycle operations.
Responsibilities
- Support the administration of grants throughout the grant lifecycle, including tracking funding initiatives, structuring application processes in Salesforce, managing award and payment processes, and providing customer service.
- Ensure accurate maintenance of grant records and donations documentation.
- Recommend improvements to tools and resources for grants administration.
- Identify and support efforts to create, implement, and improve funding administration processes and policies.
- Support documentation of Fund administration processes and provide clear instructions on policies and procedures.
- Identify, track, and share emerging equitable philanthropic funding approaches.
- Develop and manage surveys to gather demographic and impact data from grantee partners and funding applicants.
- Collect and maintain up-to-date data on funding recipients using systems like Salesforce and Microsoft Forms.
- Analyze collected data to inform funding decisions and ensure diversity, equity, and inclusion.
- Analyze and manage data on grants and donations for internal and external reporting.
- Support the WES Grantmaking team in working with their portfolios of grantee partners.
- Provide project management support for the successful implementation of special projects.
- Support meeting preparation, coordination, note-taking, follow-up, and logistics.
Requirements
- A Bachelor’s degree or an acceptable equivalent combination of education and experience in a relevant field.
- 2+ years of relevant professional experience coordinating administrative activities.
- Exceptional organizational skills and attention to detail.
- Strong data management skills coupled with analytical and critical thinking abilities.
- Tech savvy and comfortable using new applications and programs; ability to gain a strong command of new systems.
- Learning oriented with an openness to trying new approaches and solutions to grantmaking.
- Strong project management skills, including the ability to deliver high-quality, accurate work in a fast-paced environment and to manage multiple priorities and meet competing deadlines.
- Customer-service mindset and approach, particularly in supporting funding applicants, grantee and investee partners, and WES colleagues.
- Excellent written and oral communication skills.
- Proficiency with Microsoft Office suite, especially Word, Excel and PowerPoint.
- Professional experience in philanthropy, grants management, immigration, refugee resettlement, and/or social sectors strongly preferred.
- Experience with Salesforce as a CRM, data management or grants management tool.
Skills
- Salesforce
- Microsoft Office Suite
- Word
- Excel
- PowerPoint
- Data Management
- Analytical Skills
- Critical Thinking
- Project Management
- Customer Service
- Written Communication
- Oral Communication
Location
- Remote - Canada
Work Type
- Remote
- Full-time
Experience Level
- 2+ years of relevant professional experience
Education Level
- Bachelor's degree or equivalent combination of education and experience
Salary/Compensations
- CAD $49K – $60K
Benefits
- Access to learning opportunities
- Pathways for personal and professional development
- Recognition of achievements
- Remote work options
- Flexible scheduling
- Generous time-off policies
- Comprehensive wellness programs
- Competitive compensation
- Comprehensive benefits
- Tangible rewards
- Comprehensive training programs
- Tuition reimbursement opportunities
About the Company
- World Education Services (WES) is a non-profit social enterprise that supports the educational, economic, and social inclusion of immigrants, refugees, and international students.
- For 50 years, WES has set the standard for international academic credential evaluation, supporting millions of people as they seek to achieve their academic and professional goals.
- WES has developed a wide range of tools to pursue social impact at scale, from evaluating academic credentials to shaping policy, designing programs, and providing philanthropic funding.
- WES partners with a diverse set of organizations, leaders, and networks to uplift individuals and drive systems change.
- WES enables people to learn, work, and thrive in new places.
Equal Opportunity
- World Education Services is committed to fostering an inclusive workplace that reflects the rich tapestry of our communities, both in the US and Canada.
- We are committed to providing equal opportunities to all qualified individuals, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics.
- This commitment extends to every aspect of employment, from recruitment and hiring to promotions, training, and benefits.
- We comply with all applicable federal, state, and local anti-discrimination laws.
- Diversity goes beyond compliance – it's about embracing unique perspectives and cultivating an environment where everyone feels valued and empowered to reach their full potential.
- If you require assistance and/or accommodation at any point during the recruitment process, please contact us at hiring@wes.org.