Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
About the Role
The Executive Assistant will provide administrative support to key senior members of the US Corporate & Investment Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.
Responsibilities
- Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors
- Execute administrative and operational decisions with excellence, managing quickly changing priorities with good judgment, discretion and diplomacy
- Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings
- Direct department inquiries in a professional manner to appropriate teams
- Participate in department event planning including catering for large department events, confirmation of attendee list, choosing a vendor, recommending food options, completing orders, arranging for delivery all within budget, and organizing monthly team lunches
- Partner with IT Team to resolve technical issues with office equipment, and access to systems and applications
- Assist with onboarding and offboarding employees per respective teams
- Manage office supplies, pitch book materials, stationery orders, business cards, and facilities issues
- Collaborate with CIBC assistants from multiple teams across the firm
- Assist with projects, research, and improving business efficiency
- Provide daily technology support and management of printers, mobile devices and computers in accordance with CIBC policies
- Investigate system/software problems
- Prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner
- Liaise and troubleshoot with various technology support groups when escalating urgent matters
- Use sound judgment to ensure the correct solution is identified and implemented
- Disseminate technology information, as required, to department personnel
- Track and manage inventory of all department hardware and software
- Work with external vendors, suppliers and technical support to ensure efficient department operations
- Act as a resource to department users and coordinate training on new equipment
- Maintain current knowledge of hardware, software applications and corresponding policies at CIBC
Requirements
- A minimum of 5+ years of Executive Administrative experience working in a fast paced corporate environment
- Ability to manage multiple priorities and exercise good judgment to resolve with a solutions driven mindset and professional rigor
- Excellent organizational and communicational skills, with both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
- Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
- Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
- Strong technical skills to support maintenance of office equipment
- You embrace and champion change
- You'll continuously evolve your thinking and the way you work in order to deliver your best
- You know that relationships and networks are essential to success
- You inspire outcomes by making yourself heard
- You seek out innovative solutions and embrace evolving technologies
- You can easily adapt to new tools and trends
- You know that collaboration can transform a good idea into a great one
- You understand the power of an inclusive team that enjoys working together to create a shared vision
- You bring your real self to work and you live our values – trust, teamwork, and accountability
- You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
- We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office)
Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Accountability
- Communication
- Decision Making
- Driven
- Event Management
- Judgement
- Multitasking
- Office Administration
- Organizational Efficiency
- Travel Coordination
Location
- New York, NY
Work Type
- Regular
- Full-time
Experience Level
- 5+ years of Executive Administrative experience
Salary/Compensations
- $95,000-$115,000
Benefits
- Medical
- Dental
- Vision
- Health Savings Account
- Life Insurance
- Disability
- Other Insurance Plans
- Paid Time Off (including Sick Leave, Parental Leave, and Vacation)
- Holidays
- 401(k)
- Competitive salary
- Incentive pay
- Banking benefits
- Benefits program
- Vacation offering
- Wellbeing support
- MomentMakers, our social, points-based recognition program
About the Company
- We’re building a relationship-oriented bank for the modern world.
- At CIBC, we embrace your strengths and your ambitions, so you are empowered at work.
- Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.
- At CIBC, your goals are a priority.
- We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.
- We aspire to give you a career, rather than just a paycheck.
- Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
- We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
- At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them.
- Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability.
- Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel.
- Every day, our 48,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.
Equal Opportunity
- CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong.
- We seek applicants with a wide range of abilities and we provide an accessible candidate experience.
- If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com