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About the Role

The Contracts Specialist supports the Northeast region by drafting, reviewing, and negotiating consultant contracts and modifications. This role facilitates contract execution, tracks insurance compliance, maintains contract records, and acts as a resource for project teams on contract processes and policies. The Specialist also communicates with clients and consultants to ensure smooth project progression.

Responsibilities

Contributes to the overall success of the office by adhering to firm and project goals.
Drafts, reviews and assists with the negotiation of consultant contracts and related modifications.
Facilitates execution of consultant contracts.
Identifies potential contract risks/issues and escalates to Legal for resolution.
Audits and updates executed contract copies in required locations (internal project folders, marketing system, and Deltek Vision/Vantage).
Assists Project Managers in understanding the Perkins&Will contract process and locations of templates, policies and other resources.
Sends correspondence/communicates with clients, consultants & GC (confirming contract status, emailing comments, answering questions, etc.).
Tracks insurance compliance for active consultant contracts and requesting updated certificates as needed.
Query project planning system to find new projects for tracking.
Manages and maintains contracts database/status log.
Reports contract status to project managers regularly.
Assists PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software.

Requirements

Methodical and organized approach
Shows initiative and ability to work well independently and with others
Exhibits strong organization, attention to detail, and time management skills
Able to pivot and have a “hands on” working style
Able to work and interact with departments through the organization

Skills

Knowledge of Deltek/Vantage preferred

Location

Boston
New York
Philadelphia
Washington D.C.

Work Type

Hybrid
Flexible

Education Level

Bachelor’s degree in finance, accounting, or a related field is required

Salary/Compensations

$82,000 and $110,000

Benefits

Medical, dental, and vision insurance
Wellness programs and mental health support
Short- and long-term disability (STD/LTD)
Life insurance
401(k) retirement plan
Generous paid time off (PTO)
Professional development stipend and dedicated time for continuing education
Performance-based bonuses
Engaging studio initiatives and events
Active firmwide affinity groups and leadership development opportunities

About the Company

At Perkins&Will, we are committed to supporting the well-being and growth of our team members.
Our culture is grounded in a firmwide commitment to Justice, Equity, Diversity, and Inclusion (JEDI)—a core foundation of everything we do.

Equal Opportunity

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (“EEO”), which is part of the Company’s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here, and employees will be covered by the laws of their local jurisdiction.
Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.