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About the Role

As an Executive Assistant within Swiss Re's Asset Management division, you will be the operational backbone for several Managing Directors and their teams across three distinct investment areas. This is far more than a traditional support role — you will be a trusted partner, a strategic coordinator, and a key connector across teams and leadership levels. Your ability to manage complexity, maintain confidentiality, and deliver with precision will directly enable the success of the leaders and teams you support.

Responsibilities

Screen and prioritize incoming emails, visitor requests, and inquiries, evaluating relevance and importance, and directing them to the appropriate team members with sound judgment
Compose, edit, and format correspondence, reports, and confidential documents from brief instructions or notes, ensuring accuracy and professionalism at all times
Prepare agendas and meeting materials, take and transcribe minutes, and distribute final meeting notes with timely follow-up on action items
Manage complex calendars for multiple senior leaders, arranging travel, meetings, conference calls, visitor registrations, conference room bookings, and catering logistics
Coordinate intricate travel arrangements, including international itineraries, ensuring all logistics are seamlessly executed and process related expenses
Produce high-quality reports and presentations using Microsoft Word, PowerPoint, and Excel to support leadership communications and business needs
Contribute to special projects across Asset Management functional areas and in support of senior leadership initiatives
Provide backup support to fellow Executive Assistants, fostering a collaborative and resilient team environment
Assist with event planning in a corporate setting, coordinating logistics and ensuring smooth execution of internal and external events

Requirements

8–10 years of direct experience supporting senior executives in a corporate environment, with a demonstrated track record of managing complex, high-volume administrative responsibilities
Advanced proficiency in Microsoft Office Suite — including Outlook, Excel, Word, and PowerPoint — with the ability to produce polished reports, presentations, and correspondence independently
Exceptional calendar and travel management skills, including experience coordinating complex, multi-leg international travel arrangements and managing the schedules of multiple senior leaders simultaneously
Outstanding written and verbal communication skills, with the ability to compose and edit correspondence, meeting materials, and reports with accuracy, clarity, and professionalism
Strong organizational and time management abilities, with a proven capacity to prioritize, multi-task, and deliver results under tight deadlines and in a fast-paced, high-pressure environment
Demonstrated ability to handle confidential and sensitive information with the utmost discretion and professionalism

Skills

Microsoft Office Suite
Outlook
Excel
Word
PowerPoint
Calendar management
Travel management
Written communication
Verbal communication
Organizational skills
Time management
Prioritization
Multi-tasking
Event planning
Collaboration
Discretion

Location

New York City

Work Type

Onsite

Experience Level

8-10 years

Education Level

Bachelor's degree or equivalent qualification

Salary/Compensations

$100,000 to $150,000

About the Company

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient.
We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime.
Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients.
This is possible thanks to the collaboration of more than 15,000 employees across the world.
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking.
We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics.
In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.
If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.

Equal Opportunity

Swiss Re is an equal opportunity employer. It is our practice to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law.
Decisions on employment are solely based on an individual's qualifications for the position being filled.
During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed.