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About the Role
The Middlesex-London Health Unit has an exciting opportunity for a part-time Program Assistant to join the Healthy Babies Healthy Children team in the Family and Community Health division.
Responsibilities
- Input key statistical information on specific Ministry software programs and other data entry
- Provide administrative support for the Healthy Babies Healthy Children Team
- Prepare for meetings, prepare agendas, and take meeting minutes
- Schedule and book meetings
- Format and prepare key documents, reports, and letters, and handle mail
- Process referrals, maintain databases and checklists and run routine reports
- Order necessary supplies, maintain inventories, resources, mailing lists and key contacts
- Maintain accurate budget documents and process invoices
- Be responsible for filing, record keeping, and document management
- Perform other duties as assigned
Requirements
- Post-secondary program in administrative studies of at least one year
- Equivalent level of expertise acquired through related employment experience and on-the-job training or alternative education may be considered
- Strong interpersonal and communication skills
- Skills and knowledge to work with an increasingly diverse population, and knowledge of health inequities
- Skills and experience in supporting teams and managers, including taking initiative
- Ability to manage and prioritize multiple tasks while keeping programming on track
- Demonstrated ability to prepare comprehensive and accurate meeting minutes
- Excellent knowledge of scheduling and communication software
- Experience and expertise with Ministry databases (i.e., ISCIS) and Electronic Client Records (ECR)
- Proficiency in computer applications, including Microsoft Office Suite (i.e. Word, Excel, Share Point)
- Demonstrated commitment to contributing to a positive workplace environment
- Ability to work flexible hours
Skills
- Interpersonal skills
- Communication skills
- Working with diverse populations
- Knowledge of health inequities
- Supporting teams and managers
- Taking initiative
- Task management
- Prioritization
- Meeting minute preparation
- Scheduling software
- Communication software
- Ministry databases (e.g., ISCIS)
- Electronic Client Records (ECR)
- Microsoft Office Suite (Word, Excel, Share Point)
- French and/or any other language proficiency (asset)
Location
- London, Ontario
Work Type
- Part-time
- Onsite
Experience Level
- Entry level
Education Level
- Post-secondary program in administrative studies of at least one year
Salary/Compensations
- $25.89 to $33.66 hourly
About the Company
- The Middlesex-London Health Unit is committed to equity in employment.
- As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve.
Equal Opportunity
- We encourage applications from equity seeking communities including Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQIA+.
- Candidates are encouraged to voluntarily self-identify in their cover letter, in a transparent manner, as part of the application process.
- When a candidate voluntarily discloses such information in their application, the information will be kept confidential.
- Disclosure and/or self-identification with an equity-seeking community will not lead to advantageous treatment of a candidate who is not qualified.