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About the Role

We are hiring a Finance & Operations Manager to serve as the operational backbone of Viggle’s Toronto office and a force multiplier for leadership. This role involves managing office operations, supporting executive workflows, assisting with finance and administrative operations, and contributing to business development and cross-functional projects. The ideal candidate thrives in fast-moving environments and wants to be integral to the company's success.

Responsibilities

Own the day-to-day operations of the Toronto office, including vendor relationships, office supplies, and facilities.
Establish and maintain systems and processes for office efficiency, organization, and professionalism.
Coordinate company events, offsites, team meetings, and visitor logistics.
Serve as the primary contact for all operational matters in Toronto.
Support finance and administrative operations, including expense management, invoice processing, vendor payments, and budget tracking.
Assist with bookkeeping and accounting processes using QuickBooks Online (QBO) and collaborate with external accountants.
Support government funding and tax credit programs, including SR&ED documentation.
Coordinate month-end administrative activities and maintain accurate records.
Identify opportunities for process improvement in operational and financial areas.
Manage calendars, travel, and logistics for leadership proactively.
Prepare materials, briefings, and research for key meetings.
Track and ensure follow-through on action items from meetings.
Handle sensitive information with discretion and sound judgment.

Requirements

Bachelor’s degree in business administration, Accounting, Finance, Commerce, or a related field.
3+ years of experience in an Executive Assistant, Operations, Office Manager, Chief of Staff, or similar cross-functional role within a fast-paced company.
Demonstrated ability to manage multiple workstreams simultaneously.
Excellent written and verbal communication skills.
Comfortable working with data, metrics, and analytical tasks.
Experience directly supporting senior executives or founders.

Skills

QuickBooks Online (QBO) or other cloud-based accounting systems
Canadian government funding programs, including SR&ED tax credits
Business development, sales operations, or commercial workflows
Process building and improvement
Notion
Slack
Google Workspace
Microsoft Office
CRM platforms

Location

Toronto

Work Type

Full-time

Experience Level

3+ years of experience

Education Level

Bachelor’s degree

Benefits

High trust, high visibility, and direct access to leadership.
Meaningful responsibilities and a builder role.
Exposure to executive operations, finance, business development, and company-building.
Opportunity to grow into broader Operations, Business Operations, or Chief of Staff responsibilities.

About the Company

Viggle is a company building transformative AI technology.