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About the Role

UTA is seeking an Assistant to support a Music Agent in our London office. The Assistant will have previous experience assisting high-level booking agents, working with artists, record labels, talent managers, tour managers, publicists and concert promoters as part of day-to-day administrative work.

Responsibilities

• Liaise with business affairs, accounting, and other internal departments.
• Support an agent in the Music department of UTA London.
• Handle show contracting.
• Procure ticket sales counts for contracted shows.
• Liaise with client managers regarding show offers and/or contracts.
• Maintain artists’ show diaries.
• Procure final settlements for shows played.
• Keep booking system updated at all times.
• Schedule meetings for agent, keeping on top of booking schedules and diaries.
• Proactively resolve enquiries, or escalate as appropriate.
• Contract shows accurately, quickly and efficiently.
• Check and compare costings, collate for management.
• Help client management understand gross walk out on a tour / explain info / taxes and other deductions.
• Handle marketing artwork, collate and explain marketing plans and summaries, manage assets and PR, and keep up-to-date files.
• Collate announcement dates for headline shows and festivals, provide ticket links and age restrictions.
• Check ticket figures and send to management.
• Maintain promoter and business contact details, send out terms of business to new promoters and clients.
• Keep client info up to date including release dates, label, management and account info.
• Manage festival and headline show guest lists, help management/contacts with requests.
• Collect support suggestions from agents and present to management.
• Work with artist accounting teams on ensuring they are taxed appropriately.
• Keep account of all money in for shows and chase deposits/payments when needed.
• Request and manage invoices from management / accounts team.
• Chase and check settlements and payments, approve statements for final settlement with the artist.
• Assist management with immigration needs, such as filing for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties.
• Keep up-to-date riders and touring info, and liaise with Tour Managers to help smooth advance.
• Attend shows as required, developing business relationships.

Requirements

• Previous experience assisting an Agent ideally within the Music department of a talent agency.
• General understanding of current music industry and the nature of a talent agency.
• Excellent verbal and written communication skills.
• Excellent organisational skills.
• Discretion at all times, particularly when dealing with sensitive client matters.
• Ability to prioritise a busy workload.
• Ability to develop business relationships.
• Previous experience in a related field is desirable.

Location

• London

Work Type

• Full-time

Benefits

• Competitive programs to support your well-being

About the Company

• UTA is a premier global talent agency built for the future of media and entertainment.
• The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market.
• UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent.
• Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more.
• It is based in Los Angeles with offices in the U.S., London, and Munich.

Equal Opportunity

• UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.