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About the Role

The Executive Assistant to the Vice Presidents of Finance & Operations will provide core administrative support, facilitating day-to-day activities and administrative operations. This role supports the Finance and Operations members of the Executive leadership team, managing schedules, travel, budgets, and assisting with meeting planning and ad-hoc projects.

Responsibilities

• Provide scheduling support to the Finance and Operations members of the Executive leadership team (CoDir)
• Manage travel schedules anticipating and resolving conflicts
• Assist the Leadership team with administrative tasks, such as scheduling meetings, managing expense reports, invoice processing, filing, shipping, ordering supplies, receiving visitors, and planning events and coordination for team meetings
• Book travel, hotels, car service for international and domestic travel and process corresponding expense reports accurately and in compliance with company policies
• Manage and track departmental budgets, invoices, and expense reports; ensure accuracy, compliance, and cost-effectiveness
• Support the team culture by organizing departmental meetings, lunches, and celebrations
• Create meeting agendas and take & distribute minutes
• Maintain strong relationships with other Executive Assistants, Senior Executives, their direct reports and global colleagues
• Manage all administrative tasks and coordination for Sustainability benefits and initiatives including volunteer day organization and execution
• Assist each Executive by organizing and executing special projects from start to finish with minimal guidance
• Assist in aspects of the onboarding of new team members
• Develop high-level PowerPoint presentations, Excel spread sheets and Word documents as needed

Requirements

• Bachelor’s degree
• Minimum of five years’ work experience, preferably supporting luxury retail executives
• Events planning and project management experience is preferred
• Ability to communicate and liase with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills
• High level of confidentiality, discretion, professional maturity, emotional intelligence & social etiquette
• Advanced-level experience with Microsoft Office
• SAP is a plus
• Applicants must have valid work authorization for employment in the USA

Skills

• Microsoft Office
• SAP

Location

• New York

Work Type

• Full-time

Experience Level

• Minimum of five years’ work experience

Education Level

• Bachelor’s degree

Salary/Compensations

• $95,000 - $105,000 (Annual)

Benefits

• Generous compensation and benefits package

About the Company

• A High Jewelry Maison with a strong heritage who promotes exceptional know-how in an enchanting and creative environment.
• At Van Cleef & Arpels you will be surrounded by passionate experts and will contribute to many new projects which allows our Maison to regularly reinvent itself.
• At Van Cleef & Arpels, we are proud to hire talents from many different backgrounds and experiences.
• By joining Van Cleef and Arpels, you will be part of a Maison where employee career development is at the heart of our ambition.
• Upon your arrival, you will be immersed in our enchanting world with trainings on our history, know-how and creations.
• In our Group, you can start anywhere and go everywhere.
• Internal mobility is one of the best growth accelerators to develop within Richemont and our Maisons.
• We encourage our people to be curious, drive their own career, and dream big.

Equal Opportunity

• We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence.