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About the Role

The New York Philharmonic seeks an Associate, Special Events to support the planning and execution of fundraising and donor engagement events. This role helps create meaningful experiences that advance philanthropic support for the organization by contributing to event operations, donor stewardship, and administrative coordination.

Responsibilities

• Support planning and execution of five pillar fundraising events and additional cultivation events
• Track fundraising progress, donations, pledges, acknowledgements, and reporting activities
• Draft event collateral including invitations, programs, place cards, and supporting materials
• Manage event guest lists, response tracking, and donor follow-up activities
• Coordinate with vendors, volunteers, and internal stakeholders to support successful event execution
• Maintain seating data, mailing lists, and event-related databases
• Provide onsite event registration and guest experience support
• Manage calendars, supplies, invoice processing, and other administrative functions

Requirements

• 1+ year of professional experience in fundraising, development, events, or administrative support
• Experience supporting donor, customer, constituent, or stakeholder-facing activities
• Strong written and verbal communication skills with exceptional attention to detail
• Proficiency with Microsoft 365 applications and donor database systems such as Tessitura or similar, including experience with electronic Word mail merges
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Highly organized and detail oriented
• A collaborative team player who builds positive relationships
• Proactive, resourceful, and solutions focused
• Comfortable working with donors and event participants
• Committed to contributing to an inclusive workplace where everyone belongs

Skills

• Microsoft 365 applications
• Donor database systems
• Tessitura
• Electronic Word mail merges

Location

• New York

Work Type

• Hybrid

Experience Level

• 1+ year of professional experience

Education Level

• Master’s degree in Arts Administration or a related field, or additional professional certification, is a plus

Salary/Compensations

• $55,348

Benefits

• Medical, Dental, and Vision coverage from Day 1
• Employer contributions to the 403(b) plan after one year of employment
• Employer-paid Life and Disability insurance
• 12 Holidays
• Competitive vacation benefits
• Access to world-class performances and events

About the Company

• The New York Philharmonic connects with millions of music lovers each season through live concerts in New York and around the world, as well as broadcasts, recordings, and education programs.
• After returning to a transformed David Geffen Hall in 2022, the Orchestra is acting on a renewed commitment to building on a legacy of more than 180 years, serving as a platform for today’s greatest musical artists and connecting with our communities.
• Gustavo Dudamel will become the Philharmonic’s Oscar L. Tang and H.M. Agnes Hsu-Tang Music and Artistic Director in the 2026–27 season.

Equal Opportunity

• The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.