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About the Role

As a GxP Administrator, you will play a critical role in supporting the engineering and facilities teams to ensure all activities are delivered in compliance with GxP regulations and internal quality standards. You will be responsible for maintaining accurate documentation, supporting audits and inspections, managing controlled records, and ensuring engineering activities within laboratory and pharmaceutical environments are appropriately documented and compliant.

Responsibilities

Maintain and manage GxP documentation, records, and controlled documents.
Support engineering and facilities management teams with compliance administration.
Ensure maintenance, calibration, qualification, and validation documentation is completed accurately and stored in accordance with GxP requirements.
Review work orders, permits, SOPs, risk assessments, and engineering records for completeness and compliance.
Coordinate document control processes, including version management and approval workflows.
Assist with internal and external audits, inspections, and quality reviews.
Track corrective and preventative actions (CAPAs) and support closure activities.
Support contractor compliance and documentation requirements.
Produce compliance reports, KPIs, and administrative support for management teams.
Liaise with client stakeholders, quality teams, laboratories, and engineering personnel.
Assist in ensuring compliance with GMP, GDP, and relevant pharmaceutical industry standards.

Requirements

Previous experience working in a GxP, GMP, pharmaceutical, biotechnology, laboratory, life sciences, or highly regulated environment.
Experience in document control, quality administration, or facilities administration.
Understanding of GxP principles and quality management systems.
Experience supporting engineering, maintenance, or building services operations.
Strong administrative and organisational skills with exceptional attention to detail.
Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
Excellent communication and stakeholder management skills.
Knowledge of GMP, GDP, GLP, or pharmaceutical quality systems.
Experience supporting validation, qualification, commissioning, or engineering compliance activities.
Familiarity with CAFM systems, electronic quality management systems (eQMS), or document management platforms.
Experience working within laboratory or research environments.

Skills

Document control
Quality administration
Facilities administration
GxP principles
Quality management systems
Microsoft Office (Excel, Word, Outlook)
Communication
Stakeholder management
GMP
GDP
GLP
CAFM systems
eQMS
Document management platforms

Location

Teddington

Work Type

Full-time

Experience Level

Not specified

Education Level

Not specified

About the Company

At Smart Managed Solutions, we deliver world-class engineering and facilities management services to some of the UK's most prestigious commercial, scientific, and critical environments. We pride ourselves on providing exceptional customer service, technical excellence, and operational innovation.