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About the Role

The Administrative Assistant will provide high-level administrative support to the VP, Global Head of Communications and their Operating Committee, ensuring the effectiveness and seamless operations of the executive leadership team. This role requires professionalism, discretion, and organizational excellence to support a fast-paced, collaborative environment and enable efficient team operations.

Responsibilities

• Provide day-to-day administrative support to the VP, Global Head of Communications, including calendar management, scheduling, and coordination.
• Manage complex calendars and arrange meetings, including coordinating conference calls, video meetings, meeting rooms, and catering.
• Coordinate domestic and international travel arrangements, including itinerary management and real-time adjustments.
• Prepare, track, and manage expense reports in a timely and accurate manner.
• Act as a point of contact for incoming communications, screening and prioritizing calls, emails, and requests with sound judgment.
• Support the Global Heads of Communications with calendar management, meeting preparation, and administrative needs.
• Coordinate logistics for team meetings and global calls, including agenda management and materials preparation.
• Assist with ordering supplies, managing technology requests, distributing mail, and coordinating courier services.
• Liaise with internal support functions such as IT to ensure seamless operations.
• Execute special projects and ad hoc requests as assigned by leadership.
• Maintain strict confidentiality in handling sensitive information and communications.

Requirements

• Bachelor's degree or equivalent work experience
• 2-4 or more years of experience in administrative support
• Expertise in calendar management
• Experience working in banking or financial services (Nice-to-Have)

Skills

• Communication
• Data Entry
• Detail-Oriented
• Email Services
• Office Administration
• Presentation Software
• Spreadsheet Software
• Teamwork
• Time Management
• Word Processing Software

Location

• BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORK
• New York
• United States of America

Work Type

• Full time
• Salaried

Experience Level

• 2-4 or more years of experience

Education Level

• Bachelor's degree or equivalent work experience

Salary/Compensations

• $55,000-$90,000

Benefits

• Competitive compensation
• Flexible benefits
• 401(k) program with company-matching contributions
• Health, dental, vision, life, disability insurance
• Paid-time off

About the Company

• At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC.
• We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world.
• Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities.
• RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Equal Opportunity

• We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world.
• RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.