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About the Role

The Executive Assistant position in commercial real estate reports directly to the Senior Vice President & Managing Director in our Austin market. This role requires proficiency in all aspects of administrative support, multitasking abilities, and outstanding customer service skills for interaction with employees, business leaders, vendors, and customers. Strong verbal and written communication, attention to detail, accuracy, a high sense of urgency, project management skills, and the ability to protect confidential information are essential.

Responsibilities

Manage the annual budget process, including entering budget data, updating financial information, and preparing reports.
Code invoices related to leasing, development, and commissions, ensuring timely processing and payment to vendors.
Manage the Leasing & Development budget throughout the year by coding invoices to the appropriate general ledger (GL) accounts and monitoring expenditures against budget.
Manage the marketing budget for the Austin portfolio, ensuring effective and appropriate use of funds.
Monitor outstanding invoices and work with vendors and internal departments to resolve billing discrepancies.
Assist with financial reporting and other accounting-related administrative tasks as needed.
Manage the daily operations of the leasing and development office, including phone coverage, scheduling meetings, and keeping inventory on office supplies.
Maintain the leasing and development calendar and coordinate appointments and meetings.
Perform initial invoice coding and submit invoices through online approval system, Yardi.
Provide basic IT support for office staff by assisting with software and equipment issues and coordinating with IT when needed.
Prepare leases, contracts, and other important documents for signature.
Ensure legal documents are set to the proper parties once executed.
Prepare and coordinate shipments of important documents to corporate headquarters.
Maintain organized electronic and physical filing systems while safeguarding confidential information.
Order meals for training, meetings, and events in the office.
Schedule quarterly volunteer opportunities for the Austin Team.
Plan and organize team-building events, employee recognition activities, and morale-building initiatives.
Plan and support broker functions and other marketing or leasing-related events.
Assist with other office events and special projects as assigned.
Build and maintain positive relationships with customers, vendors, brokers, and business partners by providing professional, responsive service.
Serve as a primary point of contact for the leasing and development team.
Respond promptly to inquiries while maintaining a high level of professionalism and customer service.
Collaborate with internal departments, including property management, marketing, and accounting to support business objectives and ensure seamless operations.

Requirements

A high school diploma or GED equivalent is required.
A minimum of 3 years administrative/office manager experience is required.
Proficient use of Microsoft Office computer application programs is required.
Must work well with others and interact positively with customers.
Must possess excellent communication skills.
Must be detail-oriented and well organized.
Must have the ability to manage time and multiple projects efficiently and achieve the required results.
Must possess a professional demeanor and handle issues in a confidential manner.
Must be able to work well in a team environment.
Proven writing and verbal communication skills.
Strong grammatical and practical use of the English language.
Must be able to define problems, collect data, establish facts, and draw valid conclusions.
Responsiveness – Need to perform responsibilities with an acute sense of urgency to meet the needs of others; respond to solve problems; willing to accept a variety of tasks associated with this position and be flexible.
Integrity - Demonstrate sound business ethics; consistently comply with organizational values; protect confidential information.
Customer Service – Demonstrate optimum customer service delivery while performing all job functions.
Communication - Able to clearly express ideas; present verbal information in a straightforward manner; ask questions in order to open channels of communication; listen to understand perspective of others.

Skills

Microsoft Office
Customer Service
Verbal Communication
Written Communication
Attention to Detail
Project Management
Confidentiality
Teamwork
Time Management
Organization
Problem Solving
Budget Management
Invoice Coding
IT Support

Location

Austin, TX 78701

Work Type

Full Time
On-site

Experience Level

Minimum of 3 years administrative/office manager experience

Education Level

High school diploma or GED equivalent
Bachelor’s degree preferred

About the Company

Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT).
Cousins has a simple, compelling strategy: Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms.
Acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets.
Cousins Properties (NYSE: CUZ) develops, owns, and manages a 20+ million square foot trophy office portfolio in the high-growth Sun Belt markets of Atlanta, Austin, Charlotte, Dallas, Nashville, Tampa, and Phoenix.
Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets.
The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments.
For more information, please visit www.cousins.com.

Equal Opportunity

Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude.
The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.