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About the Role
This Senior Executive Assistant position supports a Portfolio Manager and their international team, ensuring efficient operations in a fast-paced environment requiring high confidentiality and exceptional support standards.
Responsibilities
- Manage diary scheduling for the PM and wider team.
- Coordinate meeting logistics end-to-end, including room bookings, VC set-up, and report preparation.
- Anticipate and proactively resolve scheduling conflicts.
- Arrange international travel, including flights, hotels, ground transport, visas, and detailed itineraries.
- Manage last-minute travel changes efficiently and brief the PM.
- Build and maintain strong working relationships with stakeholders across the firm.
- Act as a professional point of contact for the PM.
- Manage correspondence, team meetings, off-sites, and action tracking.
- Handle expenses, invoices, and purchase orders accurately.
- Maintain organised digital and physical filing systems.
Requirements
- Experience as an Executive Assistant in financial services or an equivalently demanding environment is preferred.
- High sense of urgency and ability to prioritize in a fast-paced environment.
- Exceptional communication skills across all formats.
- Advanced working knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
- Interest in AI tools.
- Self-starter mentality with the ability to take full ownership of tasks.
- Meticulous thoroughness and a demonstrable track record of accuracy.
- Strong, independent judgment and resourcefulness.
- Collaborative team-player attitude.
Skills
- Microsoft Outlook
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- AI tools
- Calendar management
- Meeting coordination
- Travel arrangement
- Stakeholder relationship management
- Expense management
- Filing systems
Location
- International
Work Type
- Full-time
Experience Level
- Senior
About the Company
- Millennium is a global, diversified alternative investment firm, founded in 1989.
- Millennium's mission is to deliver results for our investors.
- People are empowered with independence and support, with opportunities to deepen expertise and accelerate development.
- Talent at Millennium is equipped to adapt, evolve and build lasting impact over time.