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About the Role
Assists the Human Resources Manager with various Human Resources administrative functions and performs administrative duties related to the operations of the branch or office.
Responsibilities
- Answers phone and redirects calls in a timely manner.
- Manages office by ordering supplies, sorting mail, stocking office materials, and greeting all office guests.
- Schedules and organizes appointments.
- Completes daily office opening and closing procedures, including tidiness of the branch kitchen and conference rooms.
- Completes monthly reports and sends out monthly birthday cards to field personnel.
- Creates and enters new employee personnel information into the HRIS.
- Participates in company Quality Assurance initiatives, including record keeping, training, and auditing.
- Examines employee files to answer inquiries and provides information to authorized persons.
- Prepares weekly (ISOT) Initial Security Officer Training Books and Orientation folders for classes.
- Corresponds with the Marketing Department to provide client and officer updates, awards, birthdays, training schedules (etc) to be included in the Walden Report.
- Assists with recordkeeping related to employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.
- Assists with administering pre-employment tests, drug screens, background checks, and uniform ordering.
- Assists with updating employee files, documenting personnel actions, and providing information for payroll and other uses.
- Assists with verification of employment requests for employees.
- Assists with coordinating and scheduling new hires to attend (ISOT) Initial Security Officer Training classes.
- Assists with uniform assignments, exchanges, or reimbursements.
- Assists with the maintenance of uniform room cleanliness and inventory.
- Performs other clerical duties as needed, such as filing, photocopying, and collating.
Requirements
- Ability to read and interpret documents such as safety rules, operating policies, maintenance instructions, and procedure manuals.
- Ability to write routine reports, business correspondence, and procedure manuals.
- Ability to calculate figures and amounts with basic addition, subtraction, multiplication, and division with accuracy.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to pass a drug screen and criminal background check.
- Must be able to travel on a limited basis (less than 10%).
Skills
- Customer Service
- Interpersonal Skills
- Oral Communication
- Written Communication
- Teamwork
- Diversity
- Ethics
- Organizational Support
- Judgment
- Motivation
- Planning/Organizing
- Professionalism
- Quality
- Adaptability
- Attendance/Punctuality
- Dependability
- Initiative
- Innovation
- Microsoft Office software (Word, Excel, Outlook)
- Applicant tracking systems (ATS)
- Human Resources systems (HRIS)
- Internet programs
- Order processing systems
Experience Level
- One to two years related experience and/or training
Education Level
- High school diploma or general education degree (GED)
Salary/Compensations
- $20—$20 USD
Benefits
- Unique and generous benefits
- Opportunities for career growth
About the Company
- One of the nation's most dynamic and fastest growing security companies.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.