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About the Role

The Development Associate is responsible for coordinating fundraising events, donor communications, community engagement activities, and development operations that advance the mission of Beyond Support Network (BSN) and its foundation. This position provides operational support for the BSN Foundation fundraising initiatives by planning and executing special events, coordinating donor stewardship activities, managing communications, and supporting community outreach efforts.

Responsibilities

Prepare donor acknowledgment letters and recognition materials.
Coordinate donor stewardship activities to strengthen long-term relationships.
Maintain accurate donor records within the donor management system.
Track sponsorship commitments and ensure fulfillment of sponsor benefits.
Assist with annual giving campaigns, sponsorship solicitations, donor recognition initiatives, and fundraising appeals.
Generate reports to support fundraising analysis and performance measurement.
Coordinate the planning, organization, and execution of fundraising events, donor appreciation activities, employee engagement events, and community outreach initiatives.
Develop event timelines, planning documents, and project schedules.
Coordinate venue selection, vendor relationships, catering, entertainment, rentals, and event logistics.
Prepare registration materials, event programs, signage, sponsorship recognition materials, and participant communications.
Coordinate volunteers, committees, and staff assigned to fundraising events.
Provide on-site coordination during events.
Assist with post-event evaluations, financial reconciliation, and recommendations for continuous improvement.
Develop and distribute newsletters, invitations, donor communications, event promotions, and organizational announcements.
Maintain and update website content supporting fundraising campaigns, community engagement, and special events.
Manage the Agency's social media platforms by creating, scheduling, publishing, and monitoring content.
Coordinate communication calendars for consistent messaging across platforms.
Collect stories, testimonials, photographs, and participant success stories.
Maintain a library of branded marketing materials, templates, photographs, and digital assets.
Design flyers, invitations, posters, brochures, sponsorship packets, event programs, signage, banners, certificates, and other promotional materials.
Create graphics for fundraising campaigns, donor communications, social media, and email marketing.
Produce branded materials for special events and donor recognition.
Maintain templates and creative assets to ensure consistency with organizational brand standards.
Collaborate with the Development team to develop visually engaging fundraising campaigns and event materials.
Collaborate with internal departments and external marketing partners to produce print and digital materials.
Coordinate the development and production of brochures, invitations, sponsorship packets, event programs, presentations, banners, signage, and other promotional materials.
Ensure all communications comply with Agency branding standards and visual identity guidelines.
Assist in preparing annual reports, donor impact reports, and fundraising campaign materials.
Represent Beyond Support Network at community events, networking opportunities, and outreach activities.
Assist in cultivating relationships with community organizations, sponsors, volunteers, and supporters.
Coordinate volunteer participation for fundraising events and community initiatives.
Promote awareness of Agency services and fundraising opportunities.
Maintain the Development Department calendar, event schedules, and planning timelines.
Track event budgets and expenditures, preparing reports as requested.
Coordinate department meetings, committee meetings, and volunteer communications.
Organize electronic and paper records related to fundraising activities and events.
Assist with special projects and departmental initiatives.
Perform other duties as assigned.

Requirements

Bachelor's degree in Communications, Marketing, Public Relations, Nonprofit Management, Business Administration, or a related field.
Experience in event planning, communications, fundraising support, marketing, or nonprofit administration.
Excellent written and verbal communication skills.
Strong organizational and project management abilities.
Demonstrated graphic design experience with a strong portfolio of print and digital marketing materials.
Ability to translate ideas into professional, engaging promotional materials.
Experience coordinating multiple projects with competing deadlines.
Experience working in a nonprofit organization.
Experience with donor management or customer relationship management (CRM) software.
Strong understanding of typography, layout, color, and visual communication principles.
Comfortable using computers and technology in a professional setting.
Proficiency in Microsoft Office Suite is required.
Ability and willingness to learn and utilize donor management systems, customer relationship management (CRM) software, social media management platforms, website content management systems, project management software, and organizational software systems.
Flexibility to work occasional evenings and weekends to support fundraising events, donor meetings, and community engagement activities.
Valid New York State Driver's License in good standing and reliable transportation.

Skills

Adobe Creative Suite (InDesign, Illustrator, Photoshop)
Canva
Microsoft Office Suite

Work Type

Occasional evenings and weekends

Education Level

Bachelor's degree

About the Company

Beyond Support Network (BSN) and its foundation advance their mission through fundraising initiatives, special events, donor stewardship, communications, and community outreach.