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About the Role

David Zwirner is seeking a dynamic Events Coordinator to join its Marketing department on a three-month contract. This role requires a candidate with a passion for the arts and excellent organizational and communication skills to support private client and gallery-related events.

Responsibilities

• Providing support for private clients and gallery-related events.
• Coordinate A-to-Z logistics for select events.
• Work with Marketing, Client Development, and Sales teams to manage guest lists, client outreach (invitations & RSVPs), seating charts, and additional client experience touchpoints.
• Utilize internally developed CRM database to build and manage guest lists.
• Serve as liaison to external vendors: scout and secure venues, negotiate budgets and contracts, menu selection, event staffing, and day-of logistics.
• Work with the gallery Facilities team to coordinate equipment needs for in-gallery events.
• Work with the Director of Events on budgets and PO approvals, and invoice processing.
• Partner with the Design team on event collateral (e.g. invitations) and manage freelancers as needed (e.g. calligraphy).
• Secure additional internal staffing support for events as needed.
• Work with Gallery management to coordinate guest transportation from opening receptions to event venues.
• Manage biannual Gallery Staff event planning and logistics.
• Occasionally assist with lifting and moving items, such as boxes of books or tables for events, weighing 10-20 lbs.
• Ad hoc projects as needed.

Requirements

• Excellent communication and data management skills.
• Ability to manage deadlines in a fast-paced environment.
• Ability to work with multiple teams.
• Discretion, professionalism, exceptional judgment, and superb client-facing skills are essential.
• Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.
• BA or Masters degree in a related field.
• Minimum of 2 years of experience planning arts-related private events.
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word, Excel, Google Suite, and various digital tools.
• Submit a resume and cover letter.
• Be prepared to provide three (3) professional references upon request.

Skills

• Data management
• Client outreach
• CRM database utilization
• Vendor liaison
• Budget negotiation
• Contract negotiation
• Menu selection
• Event staffing
• Day-of logistics coordination
• Equipment coordination
• Invoice processing
• Collateral design coordination
• Freelancer management
• Staffing coordination
• Guest transportation coordination
• Event planning
• Microsoft Word proficiency
• Excel proficiency
• Google Suite proficiency
• Various digital tools proficiency

Location

• New York

Work Type

• Contract
• Full-time
• Occasional evening and weekend work

Experience Level

• Two years of related experience
• Minimum of 2 years of experience planning arts-related private events

Education Level

• BA or Masters degree in a related field

Salary/Compensations

• $30 - $32 per hour, overtime eligible

Benefits

• Flexible workplace and commuter benefits
• Corporate memberships to museums, including the Whitney, MOMA, and others
• Summer Fridays
• Generous PTO and leave
• Family medical, dental, and vision benefits
• 401K savings plan with automatic employer contributions

About the Company

• At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do.
• Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates.
• Home to innovative, singular, and pioneering exhibitions across a variety of media and genres.
• Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.
• David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.

Equal Opportunity

• David Zwirner is an Equal Opportunity Employer.
• The Gallery is firmly committed to equal employment opportunities in all facets of its operations.
• The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.