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About the Role
WME Group is seeking an Executive Assistant to support the President of WME Fashion & Non-Scripted Content. This role requires discretion, independent judgment, and the ability to interact with executive-level business leaders. The candidate will manage a high-volume workload, including scheduling calls, meetings, and travel arrangements.
Responsibilities
- Manage calendar and scheduling with meticulous attention to detail.
- Organize travel schedules, meetings, and related events.
- Provide phone support, organize calls, listen actively, and proactively set follow-ups.
- Manage priorities and conflicts gracefully.
- Assist with reserving conference rooms, setting up audio/visual equipment, arranging catering, and registering visitors.
- Prepare and revise reports, presentations, and other documents, ensuring compliance with company standards and accuracy.
- Work closely with Corporate Communications on various projects.
- Organize domestic and international travel arrangements using company travel services.
- Create travel booklets with itineraries and agendas.
- Complete expense reports using Concur in compliance with company policies.
- Maintain strict confidentiality of sensitive information and exercise discretion.
- Complete additional ad-hoc projects as assigned.
Requirements
- At least two (2) years’ experience assisting a senior level executive.
- Excellent organizational and time management skills.
- Demonstrated ability to handle multiple assignments and deadlines with accuracy.
- Excellent written and oral communication skills.
- Professional demeanor.
- High proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
- Proactive and able to anticipate needs.
Skills
- Discretion
- Independent judgment
- Interfacing with executive and senior-level business leaders
- Scheduling
- Calendar management
- Attention to detail
- Travel arrangements
- Phone support
- Active listening
- Proactive follow-ups
- Priority management
- Conflict management
- Audio/visual equipment setup
- Catering arrangements
- Visitor registration
- Report preparation
- Presentation preparation
- Document revision
- Accuracy
- Confidentiality
- Expense reporting
- MS Office Suite (Word, Excel, PowerPoint, Outlook)
Location
- New York
Work Type
- Hybrid (4 days per week in office)
Experience Level
- Senior Level Assistant
Salary/Compensations
- $39,000.00 - $52,000.00 hourly
Benefits
- Health care
- Retirement
- Vacation
- Paid time off
- Additional offerings
About the Company
- WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business.
- WME is the world’s preeminent talent agency with over 125 years of experience.
- WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape.
- WME’s expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more.
- Headquartered in Beverly Hills, WME’s office locations include Australia, Chicago, China, London, Miami, Nashville, and New York.
- WME is part of WME Group, a global network of businesses that represent the world’s leading talent, intellectual property and brands.
- For more information, please visit www.wmeagency.com.
Equal Opportunity
- Pantheon Media Group is an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.