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About the Role

Impact Ops is seeking a highly organized, detail-oriented, and tech-savvy Recruitment Admin to ensure recruitment processes run smoothly in a fast-moving environment. This role is an excellent entry point for a career in talent and operations.

Responsibilities

• Coordinate interview and work trial scheduling across multiple time zones.
• Manage candidate communications throughout the hiring process.
• Maintain the applicant tracking system (ATS) and candidate records.
• Post job advertisements across relevant job boards, channels, and networks.
• Support the administration of assessments, work trials, and reference checks.
• Prepare recruitment reports and pipeline updates.
• Help implement, test, and improve AI-powered recruitment tools and automated workflows.
• Provide general administrative support to the recruitment team.

Requirements

• Strong organizational skills and exceptional attention to detail.
• Excellent written communication and a warm, professional manner.
• Comfort juggling multiple processes, deadlines, and stakeholders.
• Proficiency with productivity tools (e.g., Google Workspace, Slack, AirTable).
• Confidence picking up new systems quickly.
• Curiosity about technology (including AI tools) and finding ways to work smarter.
• 1+ years of experience in an administrative, coordination, or operations role.
• Discretion and good judgment when handling confidential candidate information.

Skills

• Recruitment administration
• Applicant tracking systems (ATS)
• Scheduling
• Candidate communication
• Reporting
• AI tools
• Automation tools
• Google Workspace
• Slack
• AirTable

Location

• Remote (Global)
• North America
• UK

Work Type

• Full Time
• Part-time

Experience Level

• 1+ years of experience in an administrative, coordination, or operations role

Salary/Compensations

• £32,000 - £38,000 / year

Benefits

• Private medical, vision, and dental insurance
• Up to 2 weeks' paid sick leave
• Allowance for mental health spending
• Flexible working schedule
• Remote workspace allowance
• 25 days' holiday per year, plus public holidays
• Professional development allowance
• 10% employer pension contribution or equivalent salary increase
• High-quality and ergonomic equipment for remote setup
• Global team retreats twice a year
• Visa sponsorship in the UK

About the Company

• High-impact organizations working on some of the most consequential challenges of our time need exceptional people.
• Impact Ops helps make that happen.

Equal Opportunity

• We welcome candidates based in North America, provided there is sufficient overlap with European timezones.
• We're able to sponsor visas in the UK, so let us know if you require work authorization.
• We're aware that factors like gender, race, and socioeconomic background can affect people's willingness to apply for roles for which they meet some but not all the suggested attributes. We'd especially like to encourage people from underrepresented backgrounds to express interest.
• There's no such thing as a "perfect" candidate. If you're on the fence about applying because you're unsure whether you're qualified, we'd encourage you to apply.
• If you require any adjustments to the application process, such as accessibility accommodations, additional preparation time, or other, please contact hello@impact-ops.org. We're happy to support your needs and adjust the application process.