Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Apollo Research is seeking a part-time Office Manager to oversee their San Francisco office and expand their presence in the Bay Area. This role is ideal for individuals who take pride in maintaining well-organized spaces, enjoy diverse tasks, and aspire to advance their operations career in a meaningful field. The position begins part-time (10-20 hours/week) with potential to grow into a full-time role as the company expands.

Responsibilities

Respond to and resolve day-to-day requests, maintenance, and repair issues.
Manage office access for visitors and contractors.
Lead office improvement projects, including furniture, layout, and equipment upgrades.
Coordinate onboarding and offboarding for office-based and US-based remote staff.
Procure office supplies and equipment, and handle deliveries.
Serve as the primary contact for property owners, external contractors, and vendors.
Assist with the setup and logistics for networking events, workshops, and industry socials.

Requirements

Previous experience in office management, operations, or a similar coordination role.
Ability to thrive in a fast-paced, execution-oriented environment.
Organized, reliable, and effective in managing multiple tasks and projects.
Autonomous and proactive in managing projects independently and problem-solving.
Ability to communicate and coordinate with a London-based HQ across an 8-hour time difference.
Strong communication skills for representing Apollo, summarizing situations, and explaining reasoning.
A genuine interest in AI safety and enabling the team's work.
Experience managing a growing office space in fast-paced environments (preferred).
Project management and events planning experience (preferred).
Experience working across multiple countries and cultures (preferred).
Familiarity with and connections in the Bay Area AI safety and tech community (preferred).

Skills

Office Management
Operations
Coordination
Communication
Project Management
Events Planning

Location

San Francisco

Work Type

Part-time
In-person
Potential for Full-time

Experience Level

Not specified

Education Level

Not specified

Salary/Compensations

$35.00 - $45.00 per hour

Benefits

Flexible work hours and schedule
Paid vacation
Paid sick leave
Lunch, dinner, and snacks provided on workdays

About the Company

Apollo Research is a mission-driven startup focused on reducing threats from AI systems.
They conduct fundamental research on scheming AI, advise on institutional implications of loss of control threats, and build monitoring tools for AI agents.
Apollo Research collaborates with and is trusted by leading AI labs such as OpenAI, Anthropic, and Google DeepMind.

Equal Opportunity

Apollo Research is an Equal Opportunity Employer.
We value diversity and are committed to providing equal opportunities to all.
We will consider for employment qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance.