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About the Role

The Estates and Facilities Officer manages Regent College London’s estate to ensure all sites are safe, secure, compliant, and well-maintained. This role oversees day-to-day facilities operations, health and safety, compliance, and planned maintenance while supporting strategic growth and sustainability initiatives.

Responsibilities

• Oversee maintenance, repair, and general upkeep of all college campuses.
• Manage service contracts, suppliers, and contractors to ensure quality and value.
• Monitor space utilisation and coordinate refurbishments or office moves.
• Develop and manage estates budgets in collaboration with Finance.
• Ensure compliance with statutory requirements including asbestos, legionella, gas, and electrical safety.
• Liaise with landlords, local authorities, and health and safety consultants.
• Lead or support capital works and infrastructure improvement projects.
• Foster a culture of safety awareness and continuous improvement.
• Manage small-scale refurbishment projects and assist with larger capital projects.
• Perform general repairs and maintenance of premises and grounds.
• Handle porterage of goods, furniture, and equipment using safe manual handling practices.
• Participate in professional development and training as required.
• Support fire evacuation procedures and serve as a Fire Marshall.
• Act as a designated first aider.
• Contribute to college risk management and promote equality, diversity, and safeguarding strategies.
• Manage maintenance work packages, including planning, servicing, and financial approval of invoices.
• Monitor and resolve facilities tickets via the online service desk.
• Manage maintenance and safety compliance for company-owned private properties.

Requirements

• Proven experience in estates or facilities management across multi-site operations.
• Experience managing contracts, suppliers, and budgets.
• Excellent organisational, planning, and problem-solving skills.
• Ability to work independently and collaboratively with stakeholders.
• Strong IT skills, including facilities management software and Microsoft Office Suite.
• Flexible, proactive approach with the ability to travel between campuses.
• Successful completion of pre-employment checks, including criminal records check and right to work verification.

Skills

• Facilities management
• Contract management
• Budget management
• Health and safety compliance
• Project management
• Stakeholder management
• IT proficiency
• Problem-solving

Education Level

• NEBOSH General Certificate or equivalent Health and Safety qualification (Desirable)

About the Company

• Regent College London

Equal Opportunity

• We are an equal opportunity employer and value diversity and inclusion, selection for employment is based solely on an individual’s skills, qualifications, and experience relevant to the role.