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About the Role

Stafl Systems is seeking a People Operations Coordinator to manage daily HR functions, including recruiting, onboarding, and employee experience for their engineering and manufacturing team. This role is perfect for a detail-oriented and proactive individual who thrives in a fast-paced environment and enjoys supporting core HR processes.

Responsibilities

• Own the full interview scheduling process, from phone screen to final onsite.
• Communicate with candidates throughout the process — confirmations, reminders, and updates.
• Set up onsite interviews: book space, prep materials, coordinate with interviewers.
• Keep the ATS up to date and flag any pipeline that's stalling.
• Track basic hiring metrics (time-to-schedule, pipeline volume) and share updates with the team.
• Build onboarding schedules and coordinate a smooth first week for new hires.
• Keep HRIS, ATS, and employee records accurate and current.
• Help improve People Ops processes and templates over time.
• Write, draft, proofread and send employee announcements and updates.
• Help plan team meals, birthdays, anniversaries, and events.
• Keep People Ops documents and checklists organized and current.
• Treat confidential employee and candidate info with care.

Requirements

• 1–3+ years of experience in HR, People Operations, recruiting coordination, office coordination, or administrative support.
• Strong organization skills and the ability to manage multiple moving pieces at once.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Comfortable working in a fast-paced startup, engineering, manufacturing, or onsite environment.
• Ability to communicate professionally with candidates, employees, managers, vendors, and leadership.
• Comfortable using HR systems, ATS platforms, spreadsheets, calendars, Slack, email, and shared documents.
• Able to handle sensitive and confidential information with discretion.
• Proactive and willing to jump in where needed.
• Great attitude!

Skills

• HRIS
• ATS
• Spreadsheets
• Calendars
• Slack
• Email
• Shared documents
• Rippling
• Easy Llama
• Confluence
• Google Workspace
• SharePoint

Location

• South San Francisco, CA

Work Type

• Onsite
• Hybrid flexibility may be available after an introductory period

Experience Level

• 1-3+ years

Education Level

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or a related field preferred; equivalent experience will also be considered.
• SHRM-CP, PHR, aPHR, or HR-related certification completed or in progress.

Salary/Compensations

• The salary range represents the expected base salary for this role. The actual offer will be based on a variety of factors, including knowledge, skills, abilities, and experience. In addition to base salary, full-time employees are eligible for equity/bonus programs and a comprehensive benefits package.

Benefits

• Competitive Compensation: Base salary, sign-on bonus, plus an equity award.
• 401(k) Plan: Employer match up to 5% to help contribute to your future.
• Comprehensive Benefits: Health, Dental, Vision, and Life Insurance, with 99% of employee premiums and 50% of dependent premiums covered by the company.
• Paid Parental Leave: Fully paid leave to support your growing family.
• Vacation & Sick Leave: Accrued vacation and sick leave.
• Company Holidays: Paid holidays in accordance with the company schedule.
• Flexible Leave: Unpaid personal leave options available when needed.
• PTO Nomination Program: Recognize and reward your teammates with additional time off.
• Bereavement Leave: 1 week fully paid.
• Jury Duty Leave: Up to 1 week fully paid.
• Professional Development: Annual training budget to support your career growth.
• Safety Shoe Stipend: Company-provided support for required safety gear.
• Team Outing Program: Department events including a half-day off and a company-sponsored allowance.
• Social Calendar: Weekly, monthly, and seasonal team-building events.
• Fuel Your Day: Regular catered team lunches plus a kitchen fully stocked with snacks and beverages daily.
• Commuter Benefits: Travel & Charging: Uber Business access, free on-site EV charging, and more.

About the Company

• Stafl Systems is a growing engineering and manufacturing company.