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About the Role

Cook Properties is seeking an experienced and organized Fleet Supervisor to oversee our fleet of vehicles and equipment while supporting the daily operational needs of the company. The Fleet Supervisor is responsible for the full lifecycle management of approximately 75 company-owned vehicles, as well as trailers, commercial mowers, skid steers, mini excavators, and other operational equipment used throughout the organization. This role ensures fleet assets remain safe, reliable, compliant, and cost-effective while minimizing downtime.

Responsibilities

Manage preventative maintenance schedules for approximately 75 company vehicles, trailers, commercial mowers, skid steers, mini excavators, and other equipment.
Coordinate required inspections, repairs, and preventative maintenance with internal staff and outside vendors.
Maintain strong relationships with repair facilities to ensure timely, high-quality, and cost-effective service.
Monitor fleet performance and maintain accurate repair histories using company systems.
Ensure compliance with company policies, safety standards, licensing requirements, and applicable DOT regulations.
Respond to vehicle and equipment breakdowns and coordinate repairs to minimize operational downtime.
Partner with employees who operate company vehicles and equipment to promote proper use and preventative care.
Train employees on daily inspections, safe operation, and maintenance expectations.
Enforce fleet policies and ensure accountability for vehicle and equipment condition.
Evaluate fleet and equipment needs and recommend replacement or expansion purchases.
Partner with the Accounting Department to review financing, leasing, and purchasing options.
Obtain vendor quotes, coordinate purchases, and oversee delivery of new vehicles and equipment.
Manage the sale or disposal of aging fleet assets to maximize resale value.
Maintain relationships with equipment rental vendors and coordinate rentals when operational needs require supplemental equipment.
Maintain accurate fleet records, including titles, registrations, warranties, inspections, and service histories.
Prepare fleet performance and maintenance reports for leadership.
Assist with budgeting and identify opportunities to reduce operating costs and improve fleet efficiency.
Perform light repairs and maintenance consistent with a facilities management role at the corporate office and other company-owned properties.
Assist with snow plowing and winter property maintenance.
Support additional operational projects as needed.

Requirements

Experience managing a fleet of vehicles and/or heavy equipment.
Strong mechanical aptitude with knowledge of vehicle and equipment systems.
Excellent organizational skills with the ability to prioritize multiple maintenance schedules and projects.
Strong communication and relationship-building skills with employees, vendors, and service providers.
Proficiency with Microsoft Office and fleet maintenance software or similar tracking systems.
Valid driver's license with an acceptable driving record.
Previous experience in automotive, diesel, or equipment repair.
Experience with fleet purchasing, financing, vendor negotiations, and equipment disposal.
Facilities maintenance experience.
Experience operating plow trucks, skid steers, or other light equipment.

Skills

Mechanical aptitude
Vehicle and equipment systems knowledge
Organizational skills
Prioritization
Communication skills
Relationship-building skills
Microsoft Office proficiency
Fleet maintenance software proficiency
Fleet purchasing
Fleet financing
Vendor negotiations
Equipment disposal
Facilities maintenance
Operating plow trucks
Operating skid steers
Operating light equipment

Location

Rochester, NY

Work Type

Full-time

Experience Level

Experienced

Salary/Compensations

$70,000–$80,000 annually

Benefits

Company vehicle provided
Medical/Dental/Vision Insurance
401(k) with company match
Paid vacation, sick time, and holidays
Life Insurance
Employee Assistance Program (EAP)
Opportunities for professional growth and advancement

About the Company

Cook Properties is New York State’s largest owner and operator of manufactured housing communities.
Our portfolio includes more than 100 manufactured home communities totaling over 6,500 home sites.
We also own and manage commercial, retail, and office properties, along with self-storage facilities throughout New York State.
We take pride in maintaining a safe, reliable, and efficient operation that supports our residents, employees, and growing portfolio.