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About the Role

We are looking for a Production Coordinator to join our Production Team, working closely with our CCO and Executive Producers to keep the department running smoothly across every show we make. This role sits at the operational heart of the production department, owning schedules, tracking project health, managing client onboarding, and ensuring information flow.

Responsibilities

• Maintain real-time visibility into the status of all active projects across the department.
• Flag projects at risk of missing deadlines or exceeding budget.
• Generate regular project status reports for internal review.
• Own internal and client-facing production schedules across the department.
• Coordinate with producers to ensure schedules are realistic, documented, and kept up to date.
• Coordinate with Audience Development on report timing and other cross-department dependencies.
• Manage the operational side of onboarding new clients into production.
• Ensure all necessary information, assets, and approvals are collected before production begins.
• Attend client kickoff calls and maintain onboarding documentation, continuously improving the process.
• Own the maintenance and organization of production documentation.
• Work with the CCO and EPs to develop, document, and update SOPs.
• Ensure producers always have access to current templates, guides, and process documentation.
• Serve as the operational communication hub within the production department.
• Reduce friction caused by information gaps or missed handoffs.
• Lead postmortem and annual debriefs, and report significant outcomes to the production team.

Requirements

• Experience in a production coordinator, project manager, or operations role, ideally in media, podcasting, or a creative agency environment.
• Strong organizational skills and the ability to juggle multiple projects without dropping the ball.
• Comfort working with project management tools, shared documents, and keeping systems up to date.
• Excellent written communication skills — you’ll be writing agendas, SOPs, status updates, and the occasional difficult message.
• The ability to work across teams and build trust with producers, clients, and senior leadership alike.
• Organized with systems that are trusted and constantly improved.
• Proactive in spotting problems before they become crises and raising concerns early.
• Communicative, moving information through a team without creating noise.
• Adaptable, comfortable with ambiguity and good at figuring things out.
• A finisher who closes loops, follows up, and ensures tasks are completed.

Skills

• Project Tracking
• Scheduling
• Logistics Coordination
• Client Onboarding
• Documentation Management
• SOP Development
• Internal Communication
• Organizational Skills
• Written Communication
• Project Management Tools

Location

• Remote

Work Type

• Full-time
• Flexible Hours

Experience Level

• Mid-level

Benefits

• Generous PTO
• Sick leave
• Public holiday policy
• Equipment Budget
• Professional Development Allowance
• Planned team retreats

About the Company

• Lower Street is a B2B branded podcast agency that makes shows for companies like Booking.com, Adobe and Hampton, handling everything from strategy to production to growth.
• We are a creative agency that pushes back when work isn't good enough and takes creative risks.
• We are a young, small, but established company where employees can make a real impact without micromanagement.

Equal Opportunity

• We love diverse and non-traditional backgrounds.