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About the Role

The Special Events Associate will support the execution of bespoke editorial experiences and tentpole events for Vogue Magazine. This position requires someone who is highly organized, detail-oriented, proactive, and eager to grow within the events industry. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and works collaboratively as part of a team.

Responsibilities

Support the Director of Special Events in the planning and execution of editorial and commercial events, including private dinners, cocktail parties, panels, screenings, and subscriber experiences.
Assist with event logistics, including venue research, vendor coordination, guest communications, transportation, gifting, staffing, and on-site execution.
Maintain project timelines, run-of-shows, guest lists, and seating documents.
Coordinate with vendors, venues, and external partners to ensure event deliverables are completed accurately and on schedule.
Support invitation management, RSVP tracking, credentialing, and guest experience initiatives.
Assist with sourcing event materials, rentals, décor, and production needs.
Prepare presentations, briefing materials, and event documents for internal and external stakeholders.
Manage meeting scheduling and calendar coordination for the Special Events team, including internal planning meetings, vendor calls, site visits, and stakeholder check-ins; maintain accurate calendars and ensure key project milestones and deadlines are reflected across teams.
Provide on-site event support, including setup, guest management, talent handling, and breakdown.
Assist with budget tracking, invoice processing, and post-event reporting.
Support the Special Events team on additional marketing, editorial, and client entertainment initiatives as needed.

Requirements

Bachelor’s degree and 1–2 years of experience in events, hospitality, experiential marketing, public relations, or a related field.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
Excellent written, verbal, and interpersonal communication skills.
Positive attitude and willingness to take initiative.
Some experience coordinating vendors and external partners.
Comfortable working evenings and weekends as event schedules require.
Interest in fashion, media, luxury, and culture.

Skills

Google Workspace
Microsoft Excel
Microsoft PowerPoint
LaunchMetrics
zkipster

Location

New York, NY

Work Type

Full-time

Experience Level

1-2 years

Education Level

Bachelor's degree

Salary/Compensations

$66,400 - $75,000

About the Company

Condé Nast is a global media company home to iconic brands including Vogue, GQ, AD, Condé Nast Traveler, Vanity Fair, Wired, The New Yorker, Glamour, Allure, Bon Appétit and many more.
Headquartered in New York and London, the company produces award-winning journalism, content and entertainment for every platform today and operates in 32 markets worldwide including China, France, Germany, India, Italy, Japan, Mexico, Spain, the U.K. and U.S., and Taiwan.
At Condé Nast we value diversity of background, views and cultures.
We celebrate people for their personal qualities, their skills and contributions.
And we recognize the power our brands have to influence and shape culture, catalyze action and help make our world a better place for all.
For more information, please visit condenast.com and follow @CondeNast and @CondeNastCareer for Twitter and @condenastcareers for Instagram.

Equal Opportunity

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.