Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Sony Music is seeking a highly organised, proactive, and versatile Personal Assistant & Team Coordinator to support the PDEGO executive leadership team. This role sits at the heart of our UK office, combining high-level executive support, office management, and foundational people and culture responsibilities. The ideal candidate is a cultural champion, a master organizer, and a discreet, trusted point of contact for the team.

Responsibilities

Provide key executive administrative support to the PDEGO executive leadership team, anticipating needs and handling confidential situations with discretion.
Manage calendars for the PDEGO executive leadership team, resolving scheduling conflicts and optimizing time across multiple time zones.
Take effective, professional, and succinct notes during meetings when requested.
Coordinate complex domestic and international travel arrangements, itineraries, and accommodations.
Handle expenses, complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel Statements.
Support the executive leadership team on various initiatives, including internal surveys, presentation deck creation, org-wide communications, and managing ad hoc projects.
Serve as the primary point of contact for all day-to-day office needs, inquiries, and facilities requests.
Oversee office ordering, including IT needs, snacks, and general inventory management.
Manage office floor plans and seating charts.
Partner with internal teams to ensure UK new starters have the correct set-up and coordinate all employee onboarding needs.
Ensure timely scheduling of People Experience Business Partner new hire check-ins, exit interviews, and related ad-hoc meetings.
Lead and collaborate on culture-building initiatives.
Plan, organise, and execute internal team events, town halls, off-sites, celebrations, and networking gatherings.
Coordinate with international office support teams for planning of global events.
Assist with office coordination needs specifically tied to people programs and local culture initiatives.

Requirements

Proven success in a fast-paced administrative or executive assistant role.
Exceptional time-management and multi-tasking abilities with an eye for detail.
Great client relations and hospitality-driven approach.
Highly empathetic, approachable, and solution-oriented with a passion for building team culture.
Exceptional written and verbal communication skills.
Demonstrated the highest levels of discretion and confidentiality when handling sensitive executive and employee information.
Highly organised and able to manage multiple timezones.
Applicants must be at least 18 years of age.

Skills

Microsoft Office Programs (Excel, Outlook, PowerPoint, Word)
Google Suite (Gmail, Slides, Docs, Forms, Sheets)

Location

Work Type

Full-time

Experience Level

Not specified

Education Level

Not specified

Benefits

Private medical cover
Generous pension scheme
Life assurance
Income protection
Music industry perks
Time off over winter break

About the Company

Sony Music PDEGO - Product, Design, Engineering, and Global Operations. This cross-functional powerhouse builds innovative products across AI, analytics, fan engagement, and supply chain logistics to ensure Sony Music's artists' music is successfully and seamlessly released worldwide.

Equal Opportunity

As an active part of a culturally and socially diverse society, Sony Music’s aim is that our workforce is diverse and inclusive.
Sony Music is an equal opportunity employer and supports workforce diversity.
We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent.
We apply this policy without regard to any individual’s sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disability.