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About the Role

As an Executive Assistant supporting a dynamic team within Cohen & Steers, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills. You will proactively anticipate the needs of the distribution teams that you support, exercising good judgment, discretion, and flexibility. Your creative problem-solving skills and ability to multi-task will help you support multiple teams within the Global Distribution department.

Responsibilities

Act as first point of contact and coordinator for multiple global distribution teams
Project a positive, energetic, and entrepreneurial spirit to internal and external constituencies
Handle a variety of administrative functions on behalf of the global distribution teams
Manage calendars precisely, scheduling, coordinating, and proactively anticipating needs for internal/external meetings and appointments
Arrange all aspects of travel, including flights, hotels, rental cars, and sedan service
Process invoices and T&E expense reimbursements in a timely manner
Ensure all policies are followed and items are processed within provided guidelines
Act as a subject matter expert for policies and procedures
Collaborate with other Executive Assistants within the firm to ensure cross-departmental needs are met
Liaise with Office of the CEO, CIO, and COO as well as members of the Executive Committee
Lead and coordinate ad hoc projects, including team conferences
Serve as back-up to other investment department assistants as needed
Make informed decisions independently

Requirements

10+ years of professional experience within financial services or related industry, supporting distribution and/or marketing senior management
Experience managing multiple priorities, coordination, and logistics
Bachelor’s degree preferred
Positive, team-player mentality with can-do attitude and collaborative spirit
Proficiency with MS Office
Experience with Workday reporting software, Salesforce CRM and leveraging AI efficiencies is a plus
Strong attention to detail, organized, logical reasoning and critical thinking skills
Excellent verbal and written communications skills; ability to communicate with a high level of professionalism
Ability to accommodate occasional non-standard office hours
Demonstrates inclusive behaviors in support of a culture that values diverse perspectives
Ability to handle highly sensitive, confidential, and non-routine information with integrity
Must be highly organized and able to pivot directions seamlessly
Consensus builder and team player with the ability to work well on a team and within an organization
Cultural skills and sensitivities to work effectively in a global organization
In-office collaboration is critical

Skills

Time management
Judgment
Discretion
Flexibility
Problem-solving
Multi-tasking
MS Office proficiency
Workday reporting software
Salesforce CRM
AI efficiencies
Attention to detail
Organization
Logical reasoning
Critical thinking
Verbal communication
Written communication
Professionalism
Integrity
Confidentiality
Adaptability
Teamwork
Collaboration
Cultural sensitivity

Location

New York City

Work Type

Hybrid
Four days in office per week
One remote workday permitted

Experience Level

10+ years of professional experience

Education Level

Bachelor's degree preferred

Salary/Compensations

$100,000 - $125,000

About the Company

Cohen & Steers is committed to an inclusive culture, valuing diversity in support of our people and clients.

Equal Opportunity

Demonstrates inclusive behaviors in support of a culture that values diverse perspectives