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About the Role

Performs administrative functions for the Property Management Team, ensuring a high level of professionalism in property matters, including timely response to and resolution of tenant requests or concerns.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing, and distribution of correspondence.
• Schedule and coordinate meetings and special events.
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Assist in the bidding process and support Property Manager(s) in ensuring compliance with C&W’s policies and procedures.
• Prepare and code invoices for Property Manager’s approval.
• Ensure office is stocked with necessary supplies.
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
• Track and file contracts and insurance certificates; maintain a follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on the status of tenant work orders.
• Maintain the property purchase order system.
• Maintain lease and contract files, as well as other files located within the property management office.
• Promote and foster positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

Requirements

• Proficiency in Microsoft Office Suite.
• Ability to give and take direction.
• Ability to interface with decision makers in a professional manner.
• Ability to maintain confidential information.

Skills

• Communication Proficiency (oral and written)
• Customer Focus (internal and external)
• Organization Skills
• Interpersonal Skills
• Initiative
• Multi-tasking

Location

• Professional office environment

Work Type

• Full-time

Experience Level

• Customer service experience preferred

Education Level

• High school diploma/GED equivalent
• Bachelor’s degree preferred

Salary/Compensations

• $27.38 - $32.212

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life insurance programs
• Disability insurance programs
• Paid time away from work
• Unpaid time away from work

About the Company

• Cushman & Wakefield (NYSE: CWK) is a global leader in real estate services, leveraging specialized expertise to deliver innovative solutions and exceptional value to owners and occupiers.
• With 52,000 employees in nearly 400 offices across 60 countries, Cushman & Wakefield is one of the largest firms in the industry, with more than 100 years of history.
• In 2023, the company generated $9.5 billion in revenue from its core services.
• Learn more at www.careers.cushmanwakefield.com.

Equal Opportunity

• Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities.
• Discrimination of any type will not be tolerated.
• In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com.
• Please refer to the job title and job location when you contact us.