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About the Role

Corpay is seeking a Workplace & Commercial Operations Coordinator to ensure the smooth operation of the New York City office and provide support for key commercial initiatives. This role combines front-of-house duties, office management, and project execution support, reporting to the Chief of Staff, North America.

Responsibilities

• Serve as the primary point of contact for visitors, guests, and vendors, ensuring a professional and seamless experience.
• Manage visitor sign-in, badging, and workspace coordination.
• Maintain a polished reception area and ensure meeting rooms are guest-ready.
• Coordinate and execute office events, team gatherings, and on-site experiences.
• Support client and visitor hosting aligned with Corpay standards.
• Act as liaison with building management and manage vendor relationships.
• Manage building services, maintenance requests, and access credentials.
• Conduct regular office walkthroughs to ensure cleanliness and functionality.
• Maintain inventory and order office and pantry supplies.
• Ensure kitchen and common areas remain organized and well maintained.
• Coordinate IT equipment and workspace setups for new hires and visitors.
• Support onboarding and offboarding logistics.
• Support execution of commercial initiatives led by the Chief of Staff.
• Maintain project trackers, timelines, and status updates.
• Follow up with stakeholders on deliverables and deadlines.
• Assist in organizing project plans and coordinating cross-functional efforts.
• Support development of workflows and tracking tools.
• Document and organize processes for commercial initiatives.
• Identify opportunities to improve efficiency and streamline coordination.
• Provide structured support for ongoing initiatives and processes.

Requirements

• 2+ years of experience in office management, workplace operations, or administrative/project coordination roles preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal and communication skills with strong professional presence.
• Solution-oriented mindset with strong ownership and accountability.
• Ability to manage multiple priorities in a fast-paced environment.
• Highly adaptable with the ability to balance office operations and project support.
• Experience working cross-functionally with internal teams and external vendors.
• Strong follow-through and stakeholder management skills.
• Highly tech-savvy with ability to learn new tools and systems quickly.
• Proficiency in Microsoft Office.
• Comfortable leveraging AI tools to improve efficiency and output quality.
• Demonstrated ability to streamline or automate processes.
• Experience with project tracking tools or coordination preferred.

Skills

• Microsoft Office
• AI tools
• Project tracking tools

Location

• New York City, NY

Work Type

• Onsite

Experience Level

• 2+ years

Salary/Compensations

• $67,000 – $74,000

Benefits

• Medical, Dental & Vision benefits available the 1st month after hire
• Automatic enrollment into our 401k plan (subject to eligibility requirements)
• Virtual fitness classes offered company-wide
• Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time
• Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)
• Philanthropic support with both local and national organizations
• Fun culture with company-wide contests and prizes

About the Company

• Corpay is a global technology organization that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay.
• Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses.
• Millions of people in over 80 countries around the world use our solutions for their payments.
• At Corpay, we are committed to fostering an inclusive and respectful workplace where employees are valued for their diverse perspectives, experiences, and contributions.
• We believe that diversity, equity, and inclusion strengthen our teams, drive innovation, and support our continued success globally.
• As part of our hiring process, offers of employment may be subject to the successful completion of pre-employment screening conducted by an authorized third-party provider, in accordance with applicable laws and Corpay policies.
• Screening requirements may include employment references, identity verification, criminal record checks, financial or sanctions screening, and other background checks relevant to the role and permitted by local law.
• Notice to Recruitment Agencies and Search Firms: Corpay does not accept unsolicited resumes from agencies or search firms without a valid written agreement in place.
• Any unsolicited candidate submissions will become the property of Corpay, and no fees will be paid related to such submissions.
• Learn more about Corpay: https://www.corpay.com

Equal Opportunity

• Corpay is committed to providing equal employment opportunities to all applicants and employees.
• Employment decisions are made without regard to race, color, religion, sex (including pregnancy), gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, marital status, genetic information, military or veteran status, or any other characteristic protected by applicable law.
• Corpay is committed to fostering an inclusive workplace where individuals are respected and valued for their diverse perspectives, experiences, and contributions.
• If you require reasonable accommodation during any part of the application or interview process, please notify a representative of the Human Resources Department.
• Corpay may use artificial intelligence (AI) and other technology-enabled tools to support certain aspects of the recruitment process, such as application screening, candidate assessment, or interview scheduling.
• These tools are designed to enhance efficiency, consistency, and fairness throughout the hiring process.
• AI tools do not make final hiring decisions. All employment decisions involve human review.
• Corpay is committed to the responsible use of AI, including appropriate oversight and safeguards designed to support fair and unbiased outcomes.
• For information about how Corpay processes personal information during the recruitment process, please review our Candidate Privacy Notice: https://www.corpay.com/privacy-policy.
• Corpay is committed to fair, equitable, and transparent compensation practices.
• Compensation decisions are based on objective, job-related factors including skills, experience, qualifications, and market benchmarks.
• Where required by applicable law, salary or compensation ranges will be included in the job posting or provided prior to the interview process, where required by applicable law.
• Additional compensation elements such as bonuses, incentives, benefits, or variable pay may apply where applicable.