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About the Role
The University of Europe for Applied Sciences (UE) is seeking new colleagues to join their Scheduling Team at the UE Innovation Hub in Hamburg. This is a full-time position, 40 hours per week, starting as soon as possible. UE is a dynamic institution with a diverse student body and a commitment to creating a supportive work environment.
Responsibilities
- Liaise with academic staff to determine, schedule, and coordinate individual staffing needs based on student numbers and program requirements.
- Schedule all courses for the Berlin location and provide support to scheduling teams at other campuses (Potsdam, Iserlohn, Hamburg) as needed.
- Create timetables for all degree programs in CampusNet.
- Prepare teaching assignments for freelance lecturers and ensure their onboarding.
- Support the academic team by calculating professorial quotas for individual study programs.
- Coordinate and edit timetables in cooperation with lecturers from all departments.
- Respond to student inquiries regarding scheduling matters in English and German.
- Reserve rooms for optimal planning based on availability, student numbers, and course needs, adhering to safety concepts.
- Enter and manage data in the student administration system CampusNet.
Requirements
- University degree.
- Extensive MS Office skills.
- Experience with administrative work, organizing, and planning.
- Knowledge of CampusNet or another student information system.
- Good written and spoken German and English skills.
- Enthusiasm for the higher education sector.
- High degree of reliability, initiative, organizational skills, team spirit, commitment, and flexibility.
- Openness to working in an international environment.
- Great communication skills, intercultural awareness, and openness to new experiences and challenges.
Skills
- MS Office
- CampusNet
- Student Information Systems
- Scheduling
- Coordination
- Data Management
- Communication
- Organizational Skills
Location
- Hamburg
Work Type
- Full-time
Experience Level
- Extensive MS Office skills
- Experience with administrative work
Education Level
- University degree
Benefits
- 30 days of vacation
- Subsidies for employees’ well-being through health budget with preventive and aftercare services (after probationary period)
- Various online language courses
- Opportunities to participate in online collaboration courses
- Numerous campus events (art, culture, business, science)
- Opportunity to develop and implement new ideas and concepts
About the Company
- The University of Europe for Applied Sciences (UE) is a vibrant and dynamic institution dedicated to providing top-quality education to students worldwide. Programs are delivered in English and/or German. With over 100 nationalities represented, UE has a diverse student body. Campuses are located in Berlin, Potsdam, Hamburg, Iserlohn, and Dubai (UAE). UE is part of the Global University Systems (GUS) network, which has approximately 87,000 students across 57 locations globally, offering professional development opportunities.
- UE values its employees as its most valuable asset and is committed to creating a supportive and inclusive work environment.
- GUS provides an unparalleled international network for learning and collaboration.